Choose from our extensive library of Corporate Recordkeeping Forms, Minutes and Resolutions for Canadian corporations and companies.
Buy and download these fill-in-the-blank forms, which will help you easily prepare by-laws, director and shareholder resolutions, share transfer registers, minutes of meetings, and other records which a corporation is required to keep in its Minute Book.
All Canadian Corporate Recordkeeping Forms can be edited to fit your company needs.
Annual Corporate Resolutions in Lieu of Meeting (Ontario)
Prepare Annual Corporate Resolutions of the shareholders and directors of an Ontario corporation with these easy-to-use templates. The directors and shareholders can pass these Resolutions in lieu of a meeting, which allows them to deal with business generally handled at an annual meeting without...
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Annual Resolutions Forms for Business Corporation (Canada)
Prepare the Annual Resolutions of the shareholders and directors of a business corporation with this package of forms, in accordance with the Business Corporations Acts in effect throughout Canada. In small privately held corporations, it is common to pass Resolutions instead of holding a formal ...
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Borrowing Bylaw of Corporation (Ontario)
Use this template to prepare a Borrowing Bylaw (Bylaw No. 2) for an Ontario business corporation. Bylaw No. 2 sets out the powers of the directors to borrow money, create debt obligations and grant security on behalf of the Corporation, and to delegate those powers to committees or officers. ...
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Certificate of Incumbency (Canada)
Prepare a Certificate of Incumbency for a Canadian corporation with this free template. The Certificate must be prepared by an officer of the corporation, and gives information about the current shareholders, directors and officers of the corporation. This Canada Certificate of Incumbency form...
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Certificate of Representations and Warranties (Canada)
Prepare a Certificate of Representations and Warranties for a Canadian corporation with this free template. The Certificate should be signed by the president or other officer, certifying that representations and warranties made on behalf of the corporation in connection with a particular agreemen...
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Change of Directors Forms Package (Canada)
Prepare the documents necessary to change one or more directors of a Canadian corporation with this Change of Directors Forms Package. Included in this package are the following forms: resolutions of the corporation accepting the resignation of the outgoing director and appointing a replacemen...
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Consent of Non-Voting Shareholder to Waive Audit Requirement (Alberta)
Use this template to prepare a consent of non-voting shareholder for an Alberta Corporation's annual shareholder meeting, to waive the appointment of an auditor as required by the provisions of the Business Corporations Act (Alberta). This Alberta shareholder consent form is in MS Word format....
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Corporate Borrowing Bylaw (Canada)
Prepare a Corporate Borrowing Bylaw for a Canadian business corporation with this easy-to-use template. The Borrowing Bylaw is prepared in accordance with the Business Corporations Act, and sets out the powers of the directors to borrow money, create debt obligations and grant security on behalf ...
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Corporate Resolution Amending Share Structure (Canada)
Use this template to prepare a Resolution of the Directors and Shareholders of a Canadian business corporation authorizing amendments to the corporation's articles with respect the classes of shares that the corporation is authorized to issue and the rights and obligations attaching to each share cl...
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Corporate Resolutions to Approve Land Purchase (Canada)
Approve the purchase of commercial land by a Canadian corporation with these template Corporate Resolutions. The directors of the corporation authorize the corporation to proceed with the purchase of the land, and the decision is ratified and approved by the shareholders. These Canada Corporat...
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Corporate Resolutions to Convert Debt to Equity (Ontario)
Prepare corporate resolutions for an Ontario corporation to convert debt to equity with these ready-made templates. The directors and the sole shareholder of the corporation approve the cancellation of an existing shareholder loan and authorize adding the outstanding principal balance to the shar...
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Corporate Resolutions to Reorganize Share Capital (Canada)
Authorize the reorganization of share capital of a Canadian corporation with this template set of Corporate Resolutions to Reorganize Share Capital. The Resolutions authorize the corporation to amend its Articles of Incorporation and to convert the shares as part of a corporate reorganization.Pur...
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Corporate Undertaking to Deliver Documents (Canada)
Use this free template to prepare a Corporate Undertaking, given by a business corporation in Canada, to deliver certain documents, as part of the company's obligations under the terms of an agreement. This Canada Corporate Undertaking to Deliver Documents is a downloadable MS Word form....
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Directors Resolution Approving Assignment into Bankruptcy (Canada)
Use this easy template to prepare a Resolution of the Directors of a Canadian corporation approving the corporation's assignment into bankruptcy and appointing a receiver-manager, due to the company's inability to honour its debt obligations. This Canada Directors Resolution approving an assignme...
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Directors Resolution Approving Banking Resolution (Ontario)
Adopt a banking resolution for an Ontario business corporation with this Directors Resolution Approving Banking Resolution form. The Board of Directors of the corporation approve and adopt the bank's form of banking resolution as a resolution of the corporation, and authorize its execution by the...
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Directors Resolution Approving Share Transfer (Canada)
Use this easy template to prepare a Director's Resolution Approving Share Transfer for a Canadian corporation, approving and authorizing a share transfer from an existing shareholder to a party purchasing the shares. This Canada Directors Resolution Approving Share Transfer is available in MS Wo...
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Directors Resolution Authorizing Employee Bonuses (Canada)
Use this ready-made template to prepare a Resolution of the Directors of a Canadian corporation to authorize bonuses be paid to certain employees and to set out the remuneration of the directors. This Canada Directors Resolution to Authorize Employee Bonuses is provided in MS Word format, and is ...
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Directors Resolution Authorizing Execution of Lease (Canada)
If your corporation is planning to sign a lease for a commercial premises, prepare a resolution of the Board of Directors with this template Directors Resolution Authorizing Execution of Lease, for Canadian corporations. This Canada Directors Resolution Authorizing Execution of Lease template is ...
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Directors Resolution Declaring Capital Dividend (Canada)
Declare a capital dividend for a Canadian business corporation with this template Directors Resolution form. The Board of Directors declares the capital dividend and makes an election under Section 85 of the Income Tax Act (Canada). This Canadian Directors Resolution Declaring Capital Dividend...
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Directors Resolution Declaring Dividend of Company Property (Ontario)
Prepare a Directors Resolution Declaring Dividend of Company Property for an Ontario corporation with this easy-to-use template. The corporation dividends to the shareholders all of the corporation's right and title in and to certain property that it owns, and sets the value of the property. T...
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Directors Resolution Declaring Dividends on Shares (Canada)
Prepare a Resolution of the Directors of a Canadian corporation declaring dividends on shares with this ready-made template. The dividend is payable to the holders of a particular class of shares. This Canada Directors Resolution Declaring Dividends on Shares is available as a downloadable MS ...
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Directors Resolution Fixing Salary of Officer (Canada)
Prepare a Directors Resolution for a Canadian corporation with this template form, to fix the salary of an officer of the corporation. This Canada Directors Resolution Fixing Salary of Officer form is available in MS Word format....
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Directors Resolution Revoking Signing Authority (Canada)
Revoke the signing authority of an officer of a Canadian corporation with this template Resolution of the Board of Directors. This Canada Directors Resolution to Revoke Signing Authority form is in MS Word format and is easy to download and use....
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Directors Resolution and Authorization re Fax Instructions to Bank (Canada)
Prepare a Directors Resolution and Authorization re Fax Instructions to Bank with this template form for a corporation based in Canada. The Board of Directors authorizes the corporation to provide its bank with the authority to accept fax (facsimile) transmissions as sufficient authorization to m...
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Directors Resolution to Adopt Corporate Seal (Canada)
Use this template to create a resolution of the board of directors of a business corporation in Canada, to adopt the form of corporate seal. This is a Canadian corporate form in MS Word format....
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Directors Resolution to Approve Purchase of Mortgage (Canada)
Use this template to prepare a Resolution of the Directors of a corporation in Canada, to authorize the corporation to purchase a mortgage from a third party who holds the mortgage. This document can be used under either federal or provincial Business Corporation Act legislation. This Canada Dire...
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Directors Resolution to Approve Sale of Mortgage (Canada)
Use this template to prepare a Resolution of the Directors of a Canadian corporation to authorize the sale of a mortgage held as security by the corporation. This document can be edited for use under either federal or provincial Business Corporation Act legislation. This Canadian directors resolu...
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Directors Resolution to Authorize Facsimile Signatures (Canada)
Prepare a Directors Resolution to Authorize Facsimile Signatures with this template form for a corporation based in Canada. The Board of Directors authorizes the corporation's bankers to honor cheques, drafts and other instruments bearing the facsimile signatures of the authorized signing officer...
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Directors Resolution to Authorize Shareholder Cash Call (Canada)
Authorize a cash call on the shareholders of a Canadian corporation with this template Directors Resolution. The cash call is necessary to enable the corporation to finance its operations, because the current financial status makes it difficult or impossible for the corporation to obtain conventi...
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Directors Resolution to Change Fiscal Year End (Canada)
Use this template to create a resolution of the directors of a business corporation in Canada, to change the date of the corporation's fiscal year end. This Canada Directors Resolution to Change Fiscal Year End is available as a Microsoft Word download....
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Directors Resolution to Change Registered Office (Canada)
Authorize a change of registered office for a Canadian corporation with this Director's Resolution to Change Registered Office form. The directors resolve to change the registered office from its current location to a new location, and authorize the corporate secretary to file the appropriate for...
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Directors Resolution to Declare Safe Income Dividend (Canada)
Prepare a Directors Resolution to declare a safe income dividend for a Canadian corporation with this ready-made template. The corporation's directors declare a "safe income" dividend pursuant to the Income Tax Act (Canada) on a specified class of shares. Payment of the dividend is conditional up...
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Directors Resolution to Designate Bank (Canada)
Designate a financial institution to act as bankers for a Canadian corporation with this Directors Resolution to Designate Bank. The Canada Directors Resolution to Designate Bank template is available as a downloadable and fully editable MS Word form....
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Directors Resolution to Issue New Shares (Canada)
Prepare a Directors Resolution to issue new shares from the treasury of a Canadian corporation with this easy-to-use template. The directors accept the subscriptions for new shares and authorize the corporation to issue share certificates to the subscribers upon payment of the share price. ...
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Directors Resolution to Ratify Past Resolutions (Canada)
Use this template to create a resolution of the directors of a business corporation in Canada, to ratify past resolutions of the directors which have not been properly documented in the corporation's Minute Book. This is a Canadian corporate form in MS Word format....
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Directors Resolution to Reissue Shares After Name Change (Canada)
Authorize the reissue of shares in a Canadian corporation following a name change with this free Directors Resolution. The directors authorize the corporate secretary to issue replacement share certificates under the new name to each of the existing shareholders. This Canada Directors Resoluti...
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Directors Resolution to Sell Shares in Subsidiary (Canada)
Prepare a directors resolution to sell shares held in a subsidiary with this template form for a business corporation incorporated in Canada. The Board of Directors of the corporation authorizes the sale of shares of stock held by the corporation in one of its subsidiaries. This Canada Direct...
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Directors Resolutions Redeeming Shares (Canada)
Use this ready-made template to prepare Resolutions of the Directors of a Canadian corporation authorizing the redemption of shares of stock upon request by a shareholder. The shares will be redeemed provided that the corporation determines that redeeming the shares would not render the corporat...
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Directors Resolutions to Organize Corporation (Canada)
Organize a newly incorporated Canadian corporation with these initial Directors Resolutions to Organize Corporation. These resolutions can be signed by all of the directors in lieu of holding a formal organizational meeting. The resolutions cover: appointing the corporate officers, adopting t...
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General Bylaw of Business Corporation (Canada)
Prepare a General Bylaw for a Business Corporation with this template form for Canadian corporations. The General Bylaw sets out how the business of the corporation will be conducted, including such things as: meetings of shareholders and directors, appointment and duties of officers, ind...
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General Bylaw of Non-Offering Corporation (Ontario)
Prepare a General Bylaw for a Non-Offering Corporation with this template form for the Province of Ontario. This bylaw (Bylaw No. 1) sets out generally how the business of the corporation will be conducted, including such things as: meetings of shareholders and directors, appointment and du...
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Minutes of Organizational Meeting of Corporation following Amalgamation (Canada)
Use this template to prepare Minutes of the organizational meeting of the directors and shareholders of an amalgamated Canadian corporation following the amalgamation. The meeting is being held to organize the corporation which has resulted from the amalgamation. The business before the meeting i...
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Notice of Meeting of Society (Alberta)
Prepare a Notice of Meeting of Society with this template form for Alberta. Notice must be provided to each of the members of a society prior to a meeting, in accordance with the requirements of the provincial Societies Act. This Alberta Notice of Meeting form is in MS Word format and is eas...
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Officer's Certificate re: Reduction of Stated Capital (Canada)
Use this template to prepare a certificate of an officer of a corporation in Canada, regarding the solvency of the corporation with respect to a proposed reduction of stated capital. This document can be edited for use under federal or provincial Business Corporation Act legislation. This is a Ca...
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Register of Directors & Managers / Officers (Canada)
Prepare a Register of Directors and Managers / Officers for a Canadian corporation with this fill-in-the-blank form. Every Canadian corporation must maintain a Register of its directors and officers in its corporate minute book. The form contains the details of the election or appointment of each...
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Resolutions Authorizing Corporation's Name Change (Canada)
Use these templates to prepare the required Resolutions of the Directors and Shareholders of a Canadian business corporation, authorizing a name change for the corporation. These Canada Resolutions to Change Name of Corporation are provided in MS Word format and are easy to download and use....
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Secretarial Certificate (Canada)
Use this template to prepare a Secretarial Certificate issued by the secretary of a corporation in Canada, certifying a true copy of minutes of a meeting, or of a resolution passed by the corporation's directors or shareholders. This Canadian Secretarial Certificate form is in MS Word format and ...
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Share Transfer Register (Canada)
Prepare a Share Transfer Register for a Canadian corporation with this fill-in-the-blank template form. All corporations in Canada must maintain a register of share transfers in the corporate minute book. The form contains the details of every issuance of new shares to a shareholder from the comp...
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Create a Shareholder Ledger for a Canadian corporation with this fill-in-the-blank form. A Shareholder Ledger for each of the shareholders of the corporation must be maintained in the corporate minute book. The Ledger must contain the details of share issuances or transfers to or from the shareho...
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Shareholder Resolution to Dissolve Corporation (Canada)
Use this ready-made template to prepare a Special Resolution of the Shareholders of a Canadian corporation to dissolve the corporation. The shareholders resolve to dissolve the corporation and authorize the directors to distribute the corporation's property and discharge its liabilities. This ...
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Shareholder Resolution to Liquidate Corporation (Canada)
Prepare a Special Resolution of the Shareholders to liquidate a Canadian corporation with this easy-to-use template form. The shareholders resolve to liquidate the corporation and authorize the directors to handle the disposition and distribution of the corporation's property and assets. This ...
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Shareholders Resolution Appointing Directors (Canada)
Use this template to prepare a Resolution of the Shareholders of a Canadian corporation, appointing the company's directors for the ensuing year. The file also contains a Consent to Act form which must be signed by each of the directors being appointed. This Canadian Shareholders Resolution t...
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Shareholders Resolution for Voluntary Dissolution of Corporation (Canada)
Use this template to prepare a Special Resolution of the Shareholders of a Canadian corporation to undertake voluntary dissolution of the corporation. The shareholders authorize the directors to take all steps necessary to voluntarily dissolve the corporation. This Canada Shareholders Resoluti...
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Shareholders Resolution to Reduce Stated Capital (Canada)
Use this template form to prepare a Resolution of the shareholders of a Canadian corporation to reduce the stated capital of the corporation's common shares. The shareholders resolve to reduce the stated capital because it exceeds the value of the corporation's assets. This document can be used i...
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Shareholders Resolution to Reduce Stated Capital prior to distribution (Canada)
Use this template to prepare a Shareholders Resolution for a Canadian corporation, reducing the stated capital of the corporation's shares prior to a proposed distribution to the shareholders. This Resolution template can be used in any province which has enacted a Business Corporation Act. Th...
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Shareholders Resolutions to Organize Corporation (Canada)
Use this template to prepare Resolutions of the Shareholders of a business corporation in Canada, for the purposes of: organizing the corporation, appointing the initial board of directors, confirming and adopting the bylaws, appointing auditors or, alternatively, waiving the audit requi...
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