Use these fill-in-the-blank forms to prepare for, give notice, hold and keep records of Director and Shareholder Meetings for Canadian companies.
Quickly and easily prepare Notices, minutes, resolutions, shareholder proxies, and other documents with these template forms. Easy to download, fill in, and print.
All of our Canada Director and Shareholder Meeting Forms are fully customizable to meet your corporate needs.
Agenda for Annual Shareholders Meeting (Canada)
Conduct an annual shareholders meeting for a Canadian business corporation with this Agenda and procedural guide template. The form sets out each item of business to properly come before the meeting, and how the meeting should be conducted, including the procedure for taking a poll if any shareho...
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Annual Corporate Resolutions in Lieu of Meeting (Ontario)
Prepare Annual Corporate Resolutions of the shareholders and directors of an Ontario corporation with these easy-to-use templates. The directors and shareholders can pass these Resolutions in lieu of a meeting, which allows them to deal with business generally handled at an annual meeting without...
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Annual Shareholder Meeting Package (Ontario)
Use these templates to prepare an Annual Shareholder Meeting Package for a business corporation in the Province of Ontario. The package contains documents which must be sent to each of the shareholders in preparation for the annual general meeting. Included are: form of cover letter; Notice of...
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Declaration of Mailing Notices for Shareholder Meeting (Canada)
Use this ready-made template to prepare a Declaration of Mailing with respect to the sending of notices for an upcoming annual meeting of the shareholders of a Canadian corporation. The Declaration sets out the date, time and place on which the shareholder meeting will be held, and the date on wh...
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Directors Resolution to Set Date of Shareholder Meeting (Canada)
Set the date of a shareholder meeting for a Canadian corporation with this template Directors Resolution. The Directors set the date of the meeting, and approve the information circular and other documentation which has been prepared for an annual or special meeting of the shareholders. This C...
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Information Circular for Shareholder Meeting (Canada)
Use this template to create an information circular for use in Canada. This circular must be distributed to the shareholders of a corporation prior to a shareholder meeting. It sets out matters to be dealt with at the meeting, and the steps to be taken to appoint a proxy for shareholders who are una...
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Minutes of Annual Shareholders Meeting (Canada)
Prepare Minutes of an annual shareholders meeting for a Canadian business corporation with this easy-to-use template. The template sets out all the matters which would be put before the meeting as resolutions, and which the shareholders would either approve or disapprove. This Canada Minutes o...
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Minutes of Directors Meeting (Canada)
Use this template to prepare a set of minutes taken at a meeting of the board of directors of a business corporation in Canada. Included are sections for constitution / quorum, old business, new business, and termination. This Canadian Minutes of Directors Meeting template is provided in MS Word ...
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Minutes of Special Shareholders Meeting (Canada)
Use this template to prepare a set of minutes taken at a special meeting of the voting shareholders of a business corporation in Canada. Sections included are: constitution of meeting; business conducted; and termination. This is a Canadian corporate document in MS Word format....
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Notice of Directors Meeting (Canada)
Use this template to prepare a Notice of a Meeting of the Board of Directors of a business corporation in Canada. A copy of the Notice must be provided to each of the directors prior to the meeting in accordance with the notice requirements set out in the corporation's bylaws and the governing law. ...
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Notice of Shareholder Meeting and Management Proxy Circular (Canada)
Prepare for an annual or special meeting of the shareholders of a Canadian business corporation with this Notice of Shareholder Meeting and Management Proxy Circular package. The forms package contains: Notice of Meeting, setting out the business to be conducted by the shareholders; Manageme...
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Proxy Battles - Planning to Win (Canada)
Learn more about proxy battles in Canada, and how to survive them, with Proxy Battles - Planning to Win. Proxy battles usually arise to resolve disputes over the direction of a company. Proxy Battles contains a checklist of key decision / action items required to put together an action plan to he...
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Proxy Form for Shareholder Meeting (Canada)
Use this template to prepare an Appointment of Proxy form for a meeting of the shareholders of a business corporation in Canada. This form should be filled out and returned to the corporate secretary by any shareholder who cannot attend a meeting of the shareholders, in order to appoint a proxy to a...
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Shareholder Meeting Forms Package (Canada)
Prepare the documents needed to prepare for and hold a special meeting of shareholders with this Shareholder Meeting Package for Canadian business corporations. The package includes the following forms: Notice of Meeting Information Circular prepared by the Board of Directors Appointment of...
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Special Shareholders Meeting Forms Package (Canada)
Prepare for a special meeting of the shareholders of a Canadian corporation with this Special Shareholders Meeting Forms Package. The package contains: Notice of Special Shareholders Meeting, which must be sent to each of the holders of a particular class of shares who are entitled to attend the...
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Special Shareholders Meeting Forms to Fill Vacancy on Board (Canada)
Prepare for a special meeting of the shareholders of a Canadian corporation to fill a vacancy on the Board of Directors, with this Special Shareholders Meeting Forms Package. The meeting is is being called to accept the resignation of a departing director and appoint a successor to fill the vaca...
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Waiver of Notice Forms for Directors Meetings (Canada)
Use these templates to prepare Waiver of Notice of Meeting forms for directors meetings for a Canadian corporation. The Waiver Forms must be signed by all of the directors of a business corporation in Canada, waiving the necessity of receiving notice and consenting to holding the meeting. The ...
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Waiver of Notice Forms for Shareholder Meetings (Canada)
Use these templates to prepare Waiver of Notice of Meeting forms for shareholder meetings for a Canadian corporation. The Waiver Forms must be signed by all of the shareholders of the corporation entitled to attend, waiving the necessity of receiving notice and consenting to holding the meeting. ...
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