Purchasing Forms

Purchase inventory, equipment, goods and services for your business with these easy customizable Purchasing Forms.

  • In most small businesses, the purchasing department consists of one person - often an owner or partner. If that sounds like you, then you need all the help you can get to make your job run more smoothly.
  • These convenient downloadable templates are a cost-effective resource for the small company.
  • And you can re-use them as often as you like, which eliminates the need to order printed forms.
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Acceptance of Damaged Goods with Discount

Has a supplier sent you defective or damaged goods? Inform the supplier you'll accept them provided you get a discount, with this Acceptance of Damaged Goods form.

You can download the MS Word template or copy and paste the text below.


(name of supplier)


Dear Sir / Madam:

The undersigned received defective or non-conforming goods in respect of our order dated the _________ day.....

Canada Purchase Money Inventory Security Agreement

If you sell inventory on credit to your customers, secure payment for the goods with this Canada Purchase Money Security Agreement.

  • The supplier (as secured party) agrees to extend credit to the customer (as debtor) for the purchase of inventory, in exchange for a purchase money security interest in all of the debtor's present and future inventory and proceeds.
  • The term 'proceeds' includes cash and non-cash proceeds, such as accounts, contract rights, and chattel pape.....

Deferred Payment Agreement

Your best customers deserve special treatment. This Deferred Payment Agreement is a great way to show how much you trust them and value their business.

  • The supplier agrees to supply inventory to the customer on a regular schedule and to defer payment on the terms set out in the contract.
  • Payment will be made in arrears and the customer will be invoiced weekly.
  • Regular shipments will be estimated and determined based on the customer's recent ordering histo.....

Demand for Delivery of Goods

You ordered merchandise from a supplier but you haven't received it within a reasonable time. What do you do? You send them this Demand for Delivery of Goods.

You can download the digital file or copy and paste the text below onto your company letterhead. All communications with the supplier should be documented in case legal action becomes necessary.



(name of supplier)


Inventory Purchase Report Form

Download this free Inventory Purchase Report form for your business.

Your purchasing department can use this Report Form to record parts and inventory purchases, unit costs and total expenditures, broken down by department.

This Inventory Purchase Report form is in MS Word format, and can be downloaded and completed on a computer, or printed out and filled in by hand.

Inventory Report Form

Download a free Inventory Report Form for your business.

  • This simple form allows you to track inventory from purchase and receipt of goods through sale of individual inventory items.
  • Downloadable and customizable.
This free Inventory Report Form can be filled in on the computer or printed off and filled in by hand.

Letter of Intent to Purchase Products

Negotiate the terms of a large purchase of products from a supplier with this Letter of Intent to Purchase Products.

  • The prices and terms extended to the customer will be no less favorable than those given to the supplier's best customers buying similar products in similar quantities.
  • Quoted prices do not include shipping, duties, taxes, insurance, freight charges, etc.
  • All products will be of best quality and workmanship.
  • The template includes a .....

Notice to Supplier of Claim for Defective Goods

Notify a supplier or manufacturer about defective items received in a shipment with this free Notice to Supplier of Claim for Defective Goods.

  • The Notice is for goods being resold by a distributor to a customer.
  • The distributor informs the supplier that if legal action is commenced by the customer, the distributor will seek indemnification from the supplier.
This Notice to Supplier of Claim for Defective Goods template is provided in MS Word format, .....

Product Defect Notice

If you receive a shipment that contains defective or damaged goods, notify your supplier immediately with a Product Defect Notice.

You can download the digital version of this form or copy and paste the text below onto your company letterhead, addressed to the supplier.


On or about _______________, 20____, we purchased the following product manufactured, distributed or sold by you:

[description of produc.....

Product Purchase Agreement

Draw up a Product Purchase Agreement between a customer and supplier with this downloadable template.

  • Customer is responsible for paying all shipping, insurance, taxes, import duties, and other charges.
  • Supplier retains title to the products until the invoices are paid in full.
  • Supplier will transfer any transferable product warranties to Customer.
  • Customer indemnifies Supplier against any claims or actions with respect to the use of the products.<.....