Theater Production Forms

Hire stage crew, rent equipment and get ready to raise the curtain with these contracts and production agreements for live theatrical performances.

  • Service contracts for technicians and stage hands.
  • Rental agreements for theater space, stage sets, costumes and props.
  • Whether you're a professional theatrical company or an amateur troupe, you'll find these forms convenient and easy to use.
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Amateur Theater Production Checklist

This Amateur Theater Production Checklist runs through all the matters you need to address before producing and staging a play or musical:

  • finding a suitable project and getting authorization from the copyright holder to perform the play,
  • locating and renting a theater venue to stage the production (if you don't already have one),
  • drawing up a budget,
  • deciding on a director, production designer, stage manager, costume designer, and other necessary personnel,
  • arranging for liability insurance,
  • auditions, casting, and rehearsals,
  • arranging publicity for the production,
  • staging the performances,
  • looking after post-production details.

Download the Amateur Theater Production Checklist before your next stage production. It will help you stay organized. And it's free!


Backdrop Rental Agreement

Rent theatrical backdrops for stage sets, portrait sessions, photography studios, and film projects with this downloadable Backdrop Rental Agreement.

The Rental Agreement covers essential aspects of backdrop rentals such as:
  • shipping of items for out-of-town locations;
  • security deposit and rental fees;
  • rentals to tax exempt organizations, such as church theater groups;
  • policy for cancellations and late returns;
  • loss or damage must be paid for by the customer;
  • alterations;
  • insurance.

Scenery and backdrops are costly items. A good rental contract is essential to protect against loss or damage. Get the Backdrop Rental Agreement template for your shop - it's customizable and easy to use.


Costume Rental Agreement for Film or Theater

Do you design, make or rent costumes? Create your own customer contracts with this template Costume Rental Agreement for films, television or theatrical productions.

Provisions of the Rental Agreement include:
  • selection, measuring and custom manufacture of costumes, wigs and accessories for the production,
  • ordering requirements and payment of deposits,
  • return of rentals,
  • lost or damaged items,
  • shipping and handling.

The Costume Rental Agreement for Film or Theater template is fully editable so you can easily customize it for your unique business. Buy and download the form, use it as often as you like.


Hazard Identification Checklist for Stage Performances

Before rehearsals begin for each new show, inspect the theater venue and identify potential hazards and safety issues with this Hazard Identification Checklist. The inspection covers:

  • stage areas,
  • wings and backstage,
  • orchestra pit,
  • dressing rooms,
  • stairways and corridors,
  • bathrooms and common areas,
  • lighting and electrical,
  • rigging and fall protection,
  • scenery construction,
  • special effects.

By reducing the risk of accident or injury to performers and crew, the Hazard Identification Checklist for Stage Performances can help keep your insurance costs down.


Performance Contract for Non-Musical Acts

Book non-musical performers (such as jugglers, puppeteers, theater groups, etc) for live shows with this Performance Contract for Non-Musical Acts.

  • The promoter agrees to provide the venue, dressing room, stage hands, box office and security personnel.
  • The promoter will pay for the printing and distribution of programs for the show.
  • The promoter will also pay for all advertising and promotion for the performance. The performers are responsible for providing any materials that they want to have included in the promotional campaign.
  • If the performance is canceled or delayed for any reason beyond the control of the parties, the parties agree not to make any claim for damages and neither party will be liable.

Get this Performance Contract for Non-Musical Acts for your contracts library - a must for any promoter!


Performance Theater License Agreement

Many educational institutions have theaters that aren't used for school productions all of the time. Lease yours out for community events with this Performance Theater License Agreement for colleges and schools.

  • Community associations and drama groups, concert promoters, and event organizers can rent the theater, as well as dressing rooms, storage areas, lobby and vestibule, and adjoining areas.
  • The renter can also contract for other services to be provided by the school, such as lighting, staging, equipment, etc., for an additional fee.
  • The school has the right to retain all box office receipts until all amounts owing have been paid, and to deduct its expenses from the receipts.
  • The school must approve all printed material, including tickets, programs and posters.
  • The school reserves the right to operate any concessions.
  • This customizable template also includes a set of Rules & Regulations, a current fee schedule, and Broadcast and Recording Policies.

Don't let your theater space sit empty when it could be generating a revenue stream. Download the Performance Theater License Agreement and start renting it now.