Film Location Scouting Report

Are you doing location filming? You need this Film Location Contact List.

• When on location, your crew needs a list of the property owners and other persons that would need to be contacted if there were any problems (lost keys, no access, damage to property, etc).
• Fill out the form with the relevant information for each person and provide copies to every department.
• The form is a MS Word template which can be filled in electronically or by hand.
• Reusable and customizable.

Make sure all your cast and crew know what the standard operating procedures are for your film production. Write them up using this customizable template which covers procedures for:

• approvals;
• day calls;
• overtime and upgrades;
• daily production reports;
• purchases and purchase orders;
• petty cash and check requisitions;
• payroll and time sheets;
• personal vehicle and box ⁄ kit rentals;
• recoverable assets;
• promotions;
• per diem and incidentals on out-of-town locations;
• traffic accidents and tickets;
• cell phones;
• office supplies and furniture;
• safety and personal injury;
• production loss or damage;
• lost or stolen property.

You could write up your own set of Standard Operating Procedures for the production. Or you can buy and download this one and save yourself countless hours of work. Tough decision, huh?

You can't budget properly if you don't know what each day's production is costing you. Use this Daily Production Report form to track production items each shooting day.

• This form can be used to track:
  • crew calls,
  • script pages,
  • scenes,
  • setups,
  • retakes,
  • stills,
  • film stock,
  • in-out times,
  • meals,
  • overtime for all cast and crew,
  • extras,
  • absences,
  • delays in shooting.
• The form also includes a daily average Production Analysis and Advance Schedule.
• Available in MS Word format.

Is there an actor you have in mind for a particular role in your next film project? Make an offer of employment to the actor through his/her agent with this downloadable offer letter template.

• The offer includes details about the project and the terms of employment, including:
  • the length of the shoot and the location(s) at which filming will take place,
  • the amount of the actor's salary for his/her work on the film,
  • amounts or percentages of deferred and contingent compensation,
  • credit provisions for both on-screen and advertising,
  • travel, accommodation, and per diem expenses.
• You can easily personalize each offer letter for every actor you're considering for roles. Download your copy of the Offer of Employment to Actor template and get the ball rolling.

Sign a contract with a property owner to use their home or land as a location in a motion picture with this Film Location Agreement.

• The owner of the property will permit the production company to use the property in connection with the production, exhibition, advertising and promotion of the film, in return for a per diem fee.
• The owner may also receive a screen credit, at the producer's discretion.
• The owner agrees that the production company may make alterations to the location as required, provided that they first obtain the owner's written permission.
• The owner indemnifies the production company and releases them from any liability, claims or demands.
• This template is available in MS Word format and is fully customizable so it can be used on multiple locations and on subsequent film projects.