Workplace Manuals and Policies

Set out your company's policy and procedure for reporting workplace accidents and incidents in this downloadable and customizable Policy Statement template.

• The Policy must be followed by all employees, contractors and visitors to the company's premises and all who use company equipment or vehicles.
• Procedures for reporting all accidents, incidents and injuries are described in detail.
• Company management and safety officers will conduct an investigation, record the findings, make recommendations and take appropriate action to prevent a recurrence.
• It's the responsibility of everyone to improve workplace safety. Make sure your workers understand what's required of them.
• Available in MS Word format and fully editable.

Develop an AIDS and HIV Policy for your company with this downloadable template form.

• The purpose of the Policy is to provide information, support and resources to all employees, in order to encourage understanding for those affected with an AIDS-related condition and to dispel anxieties based on misinformation and fear.
• The Policy addresses the company's stance on a number of issues, such as:
  • discrimination,
  • testing by consent only,
  • confidentiality of medical information,
  • no loss of job opportunities,
  • information, education and training,
  • care and support for affected persons,
  • reasonable accommodation for work performance,
  • disciplinary action for non-compliance.
• Available in MS Word format and easy to customize for your business.

Do your employees know how to handle hazardous chemicals? Keep them safe. Provide them each with a copy of this Canada Guide to Workplace Hazardous Material Information System (WHMIS).

WHMIS is a system designed to ensure that Canadian workers are informed and prepared in order to work safely with hazardous materials in the workplace. This guide includes a number of topics including:

• 7 Rules of Chemical Safety,
• the short-term and long-term harmful effects of chemicals on the body,
• elements of material safety data sheets (MSDS),
• how to identify WHMIS labels and symbols,
• what is required of suppliers and employers to comply with the WHMIS system and the law.

The Canada Guide to Workplace Hazardous Material Information System is a PDF download.

Employers, establish a clear policy regarding employee use of cell phones, instant messaging and texting with this Policy Statement template.

• The Policy Statement addresses the following policy areas:
  
  • employee use of company networks and equipment for personal reasons,
  • personal use of cell phones during work hours,
  • limitations on use of devices in company-owned vehicles, and in an employee's personal vehicle,
  • instant messaging and texting,
  • disciplinary consequences.
• Available in MS Word format and fully editable to meet your business needs.
• This Policy Statement template can be used anywhere.

Create an office Safety Plan Policy and Incident Occurrence Report with this downloadable template for a chiropractic clinic.

• This template includes:
  • the procedure for appointing safety officers,
  • maintenance of required health and safety certification,
  • emergency evacuation procedures,
  • emergency equipment,
  • incident reporting, and a sample Incident Occurrence Report Form.
• This Chiropractic Office Safety Plan template can be easily customized for your unique business needs.

If your workplace uses compressed gas, your workers must be trained in its use and handling. This Compressed Gas Safety Policy contains information on:

• proper procedures for safe handling, use and storage of compressed gas cylinders,
• how to check for leaks and what to do if a leak is detected or suspected,
• emergency procedures,
• safe practices for manifolds and piped systems,
• safe practices for flammable gas systems,
• a list of commonly used compressed gases.

Don't take chances with your workers' health and safety. Buy the Compressed Gas Safety Policy template and customize it for your workplace, then make sure every employee has a copy.

IT companies, create a Confidential Information Policy for your employees and contractors with this easy-to-use template form.

• The Policy sets out the company's rules and restrictions on access to and use of its confidential information.
• The Policy extends to all confidential and sensitive data, trade secrets, and developments.
• The Policy also extends to any confidential information supplied by customers and other third parties and used by the company in its operations.
• All employees and contractors are required to read and sign the Policy as a condition of their employment or contractual engagement with the company.
• This employee policy template is provided in MS Word format and is fully editable to fit your needs.

Prepare a Diversity Policy for your business with this customizable template for Canadian companies.

• The policy statement sets out the company's commitment to establishing a corporate culture that promotes diversity and inclusion in recruitment, training, incentive programs, performance management, product development, community involvement and all other aspects of the corporate operations.
• The policy also specifies the company's specific objectives with respect to hiring and retaining high quality employees regardless of race, religious beliefs, ethnicity, cultural background, gender identity, sexual orientation, age, physical or mental challenges, ancestry, or place of origin.
• The steps the company will take to achieve the above objectives include:
  • modifying work schedules, providing flex time and work-from-home arrangements and removing barriers within the workspace to accommodate employees' special needs;
  • providing diversity and inclusion training to all employees and management;
  • hiring and retaining employees in key positions who represent the diversity of the community at large.
• Although this Diversity Policy is intended for use in Canada, it can be easily modified to use in any country by replacing the specific references to Canadian laws and regulations.
• Download the form immediately after purchase. Available as a MS Word template.

Write a workplace policy governing how your employees use your electronic communications networks with this easy-to-use template.

• The policy governs the use of the company's electronic communications equipment, networks and services by employees and contractors during their work hours, including use of company networks with the employee's own devices.
• The employer has the right to monitor an employee's email and internet usage on company-owned equipment.
• The policy outlines acceptable uses and prohibited activities.
• Disciplinary action resulting from violations of the Policy may include termination of employment.
• Good practice guidelines to be followed by employees.
• The form is available in MS Word format and is fully editable so you can customize it to fit your business needs.

Prepare an Emergency Drills and Training Procedures Manual for a marine vessel with this downloadable template.

• The template includes sections for:
  • general information about the drills and training program;
  • abandon ship drills;
  • abandon ship procedures;
  • vessel emergency signals;
  • fire drills and training;
  • guidance for personnel in the event of fire;
  • fire prevention;
  • person overboard drills and training;
  • person overboard response.
• Available as a fully editable MS Word document template.