Purchasing Forms
Purchase inventory, equipment, goods and services for your business with these easy customizable Purchasing Forms.
- In most small businesses, the purchasing department consists of one person - often an owner or partner. If that sounds like you, then you need all the help you can get to make your job run more smoothly.
- These convenient downloadable templates are a cost-effective resource for the small company.
- And you can re-use them as often as you like, which eliminates the need to order printed forms.
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Acceptance of Damaged Goods with Discount
Has a supplier sent you defective or damaged goods? Use this Acceptance Form to notify the supplier you'll accept them provided you get a discount.
You can download the MS Word template or copy and paste the text below.
(date)
(name of supplier)
(address)
Dear Sir / Madam:
The undersigned received defective or non-conforming goods in respect of our order dated the _________ day of ________________, _______________. The items and nature of the damage or non-conformity are as follows:
(describe the problems with the shipment)
We shall accept said goods provided we are given a discount of $_________ (______________ dollars) from the price. Please advise immediately.
Sincerely,
(name of person signing)
$0.00
Deferred Payment Agreement
Your best customers deserve special treatment. This Deferred Payment Agreement is a great way to show how much you trust them and value their business.
- The supplier agrees to supply inventory to the customer on a regular schedule and to defer payment on the terms set out in the contract.
- Payment will be made in arrears and the customer will be invoiced weekly.
- Regular shipments will be estimated and determined based on the customer's recent ordering history.
- The supplier retains ownership of the goods shipped until full payment is made. Both parties will carry insurance on the goods.
- The supplier has the right to do a physical inventory on the customer's premises each year.
- This is a generic digital template which can be used anywhere.
$12.49
Demand for Delivery of Goods
You ordered merchandise from a supplier but you haven't received it within a reasonable time. What do you do? You send them this Demand for Delivery of Goods.
You can download the digital file or copy and paste the text below onto your company letterhead. All communications with the supplier should be documented in case legal action becomes necessary.
DEMAND FOR DELIVERY
(date)
(name of supplier)
(address)
Dear Sir / Madam:
Whereas the undersigned has now made full payment to you in the sum of $___________ for all goods to be shipped pursuant to our purchase order dated __________, 20____, we hereby demand delivery of the goods ordered in said purchase order in accordance with our contract.
Sincerely,
(name of customer)
(signature)
$0.00
Inventory Report Form
Download a free Inventory Report Form for your business.
- This simple form allows you to track inventory from purchase and receipt of goods through sale of individual inventory items.
- Downloadable and customizable.
- This free Inventory Report Form can be filled in on the computer or printed off and filled in by hand.
$0.00
Letter of Intent to Purchase Products
Negotiate the terms of a large purchase of products from a supplier with this Letter of Intent to Purchase Products.
- The prices and terms extended to the customer will be no less favorable than those given to the supplier's best customers buying similar products in similar quantities.
- Quoted prices do not include shipping, duties, taxes, insurance, freight charges, etc.
- All products will be of best quality and workmanship.
- The template includes a schedule in which the products and price quotations can be listed.
- The Letter of Intent is not a legally binding contract. It confirms the parties' intentions to complete the transaction. The seller can then order the products and ensure that they are available, and the buyer has the assurance that the price quotes will not change.
- This is a generic digital template that can be used anywhere.
$12.49
Notice to Supplier of Claim for Defective Goods
Notify a supplier or manufacturer about defective items received in a shipment with this free Notice to Supplier of Claim for Defective Goods.
- The Notice is for goods being resold by a distributor to a customer.
- The distributor informs the supplier that if legal action is commenced by the customer, the distributor will seek indemnification from the supplier.
$0.00
Product Defect Notice
If you receive a shipment that contains defective or damaged goods, notify your supplier immediately with a Product Defect Notice.
- The notice can be sent by email, fax and/or delivery.
- Keep a copy for your records and make sure to note when and how it was sent to the supplier.
- Available in MS Word format and fully editable so you can ensure it meets the supplier's requirements.
- This form can be used anywhere.
$0.00
Product Purchase Agreement
Draw up a Product Purchase Agreement between a customer and supplier with this downloadable template.
- Customer is responsible for paying all shipping, insurance, taxes, import duties, and other charges.
- Supplier retains title to the products until the invoices are paid in full.
- Supplier will transfer any transferable product warranties to Customer.
- Customer indemnifies Supplier against any claims or actions with respect to the use of the products.
- Mutual confidentiality provisions to protect each party's proprietary information.
- Customer agrees to comply with all export and import control laws.
- This template is a generic (not country-specific) legal contract.
- Available in MS Word format.
$29.99
Purchase Money Inventory Security Agreement | Canada
If you sell inventory on credit to your customers, secure payment for the goods with this Canada Purchase Money Security Agreement.
- The supplier (as secured party) agrees to extend credit to the customer (as debtor) for the purchase of inventory, in exchange for a purchase money security interest in all of the debtor's present and future inventory and proceeds.
- The term 'proceeds' includes cash and non-cash proceeds, such as accounts, contract rights, and chattel paper.
- The debtor cannot sell or transfer any of the collateral except in the ordinary course of business, and the customer must hold the proceeds of the sale in trust for the secured party.
- The secured party has the right to take possession of the collateral if the debtor fails to make payment or defaults under the terms of the Agreement.
- The Purchase Money Inventory Security Agreement gives Canadian suppliers a more secure method of selling goods on credit. It can be used in any province that has Personal Property Security Act legislation.
$17.99
Purchase Order Conditions for Sale
Prepare a set of Conditions for Sale to be attached to a Purchase Order with this downloadable template.
- The Conditions for Sale can be attached as a schedule to a purchase order to set out the terms and conditions under which the buyer will purchase, accept delivery and pay for the goods.
- The seller warrants that all goods will conform to the buyer's specifications.
- Delivery is subject to inspection by the buyer.
- The seller must provide written notice of any anticipated or actual delay in shipping.
- The seller will pay the costs of delivery for returned products.
Download the Purchase Order Conditions for Sale template for your business.
$12.49
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