West Virginia

Give potential tenants a chance to view a rental unit with this Rental Property Viewing Agreement for residential rentals.

• Have the prospective tenants sign the Agreement before you provide them with a key to view the property.
• They must also provide a personal item (such as a credit card) and a specified cash deposit for the key, which will be returned to them when they return the key.
• This reusable rental template can be used by landlords or rental property managers anywhere in the United States.
• The form is downloadable and fully editable.

Take applications from prospective tenants for a rental vacancy with this Rental Application Form for Residential Tenancy for West Virginia.

• Applicants must supply information about:
  • current and previous employment,
  • monthly expenses,
  • rental history,
  • personal and credit references.
• This form can be used by both landlords and rental property managers. Great for multi-unit rental buildings.
• Available in MS Word format.
• Intended to be used in the State of West Virginia.

• collecting rent and late fees and issuing receipts to tenants;
• issuing eviction and default notices;
• inspecting rental units after a tenancy ends and the tenant has vacated;
• showing vacant rental units to prospective tenants;
• groundskeeping and building maintenance.

• The Statement sets out the amount of the original security deposit and any additional deposits, less any deductions being made for unpaid rent or utilities, cleaning charges, repair charges, etc.
• It also sets out whether a refund is being paid to the tenant or if any additional amount is still owing to the landlord.

Learn how to show and market a rental property to prospective tenants with this list of guidelines and tips.

• The checklist contains information on:
  • how to advertise and hold open houses,
  • relevant information about the property and surrounding neighborhood that tenants are interested in,
  • highlighting the special features of the property,
  • how to make the property as appealing as possible to potential renters.
• The form also includes a Rental Application form, which you should always keep handy during viewings so that interested parties can fill it out on the spot.
• Available in MS Word format and fuilly customizable.
• This is a generic form that can be used anywhere.

Provide each tenant in the buildings you manage with a set of Cleaning Instructions for Tenants Moving Out of a Rental Property.

• The instructions explain how windows, walls, ceilings, and exterior areas are to be cleaned.
• Special instructions are included for bathrooms, kitchen, appliances and carpets.
• The digital template is downloadable and editable so you can customize it for each of your rental properties.

Buy and download the Cleaning Instructions form, so you can be sure each tenant in the rental buildings you manage knows the condition their unit is to be left in when they move out.

Keep track of who is entering your building with this free Sign-in Sign-out Log Sheet.

• Make sure all contractors doing work in the common areas, suites or offices sign in and out.
• This log sheet is designed for use in condominiums, apartment buildings, office buildings and other multi-unit structures.
• The free form is in MS Excel form and is easy to download, edit and print.

Developers can hire a leasing manager for a commercial and retail project with this template Leasing Management Agreement.

• The leasing manager will be responsible for:
  • developing a proposed rental structure and tenant mix for the building;
  • screening and approving business tenants for the various premises;
  • retaining real estate brokers and leasing agents, if appropriate;
  • preparing standard form leases;
  • reviewing plans for tenant improvements, and arranging approvals for same;
  • collecting rents;
  • negotiating with tenants;
  • exercising the owner's powers under the leases.
• Available in MS Word format and fully customizable to fit your needs.
• This is a generic template that can be used almost anywhere.

Prepare Monthly Rental Unit Reports quickly and easily with this easy downloadable package of forms.

• The package contains the following:
  • Receipts to be issued to tenants for payment of rent, damage ⁄ security deposits and any other amounts due under the lease or rental agreement (such as late fees).
  • Monthly rent collection report for all units.
  • Monthly vacancy report.
  • Cost estimate for preparing a unit to be re-rented, which must be filled in for each rental unit that has become vacant.
  • Tenant information forms for all rental units, setting out the name and phone number, security deposit and amount of rent.
• This forms package is a convenient, affordable and time-saving bundle of digital templates for any property manager.
• Available in MS Word format, easy to customize to fit your exact circumstances.
• These are generic templates which can be used anywhere.

Perform a complete inspection on your rental properties with this comprehensive 7-page Property Maintenance and Inspection Checklist.

• Whether you are managing rental properties or are looking for a home to purchase, a full-scale inspection is important to determine any structural defects, health or safety violations, or other problems that could result in costly renovations or even render the property partly or wholly uninhabitable.
• The Inspection Checklist covers exterior and interior areas, structural issues, lighting, ventilation, plumbing, mechanical, electrical, fire safety, window sizes, cleanliness and sanitation, room sizes, proximity to exits, and much more.
• Use this checklist for each new property that you begin managing to make sure you and the owner both know whether there are any potential problems.
• The Property Maintenance and Inspection Checklist is a valuable tool for home buyers, landlords and property managers.
• Available in MS Word format. To access the file, add it to your cart, check out and pay, then download.

Prepare a receipt for a holding deposit on a rental property with this easy-to-use form.

Record the condition of a rental house or apartment at the beginning and end of the tenancy with this Rental Premises Inspection Report form.

• The Report Form should be completed by the landlord, agent or property manager during the walk-through inspection of a rental premises with a new tenant prior to the beginning of the tenancy, and again when the tenant moves out.
• The Report details the condition of fixtures, appliances, flooring, windows and doors, and the general condition of the premises overall, as at the move-in and move-out dates.
• A copy of the report must be provided to the tenant within a reasonable time after moving in (check your local landlord-tenant laws to find out the exact number of days, which is usually less than 10 days).
• The form includes a Security Deposit Refund Statement, to detail any amounts being retained by the landlord at the end of the tenancy.
• Available in MS Word format and easy to fill in and to customize for your needs.
• This is a generic template which can be used anywhere.

Prepare a Rental Unit Vacancy Report after a tenant moves out with this package of easy-to-use forms.

• The package of forms includes the following:
  
  • Damage Report, which records any loss or damage caused by the tenant, the costs of repairs or replacement, and any unpaid rent or other amounts owing.
  • Notice of Refund, to record the amount of the damage deposit to be paid to the tenant.
  • Notice of Amounts Owing, to record any outstanding balance still owed by the tenant after the amount of the damage deposit has been applied to pay for damages or outstanding rent.
• Preparing monthly reports can be so time-consuming. Download the Rental Unit Vacancy Report Forms Package and see how much easier writing your reports can be!
• Available in MS Word format.
• These are generic forms that can be used anywhere.

Lease office or retail space to a business tenant with this downloadable West Virginia Commercial Lease Agreement.

• Renewal. Option for the tenant to renew for an additional term at the end of the lease.
• Property Taxes. Alternate provisions for taxes to be paid by either the landlord or the tenant, as applicable.
• Insurance. The tenant is responsible for carrying comprehensive public liability, fire and extended coverage insurance.
• Structural Repairs. Alternate provisions depending on whether the landlord is responsible for mechanical and structural repairs, or if the tenant is responsible for all repairs.
• Parking. Parking areas are to be shared by all tenants and their employees and customers.
• Damage or Destruction.Provisions for termination or for abatement of rent in the event of damage, destruction, or condemnation of the building.
• This lease contract template is fully editable to fit your needs.
• Intended for use only in the State of West Virginia.

This West Virginia Lease Co-Signer Agreement is for any landlord who is signing a lease with a tenant who is a minor (such as a student).

• A parent or guardian of the tenant must sign the Agreement.
• The co-signer agrees to allow the landlord to run a credit check.
• The co-signer guarantees payment of the rent, and that the tenant will comply with the rental agreement.
• Once signed, the form should be attached as a schedule to the lease or rental agreement.
• Provided in MS Word format.
• Intended to be used only in the State of West Virginia.

• The Agreement establishes what is called a "periodic tenancy" because it runs from rental period to rental period (month to month or week to week).
• The tenant must pay late fees if the rent is not paid on time, and a charge for any returned checks.
• The tenant is responsible for yard maintenance.
• Procedure that the landlord must follow for returning the tenant's security deposit at the end of the tenancy.
• Provisions for termination by either party, in accordance with landlord-tenant laws.
• The file also contains a Lead Paint Disclosure form, as required by law.
• Also included is a Premises Condition Report to be jointly filled in by the landlord and the tenant at the beginning and the end of the tenancy.