General Terms Governing Bid Solicitations

Write a Request for Proposal (RFP) for the purchase of an integrated computer system (hardware, software, diagnostic tools) from prospective vendors with this downloadable template.

• The vendor must supply the source code, system design specifications, and source code escrow agreement.
• The vendor must accept full responsibility as prime supplier of the computer system.
• The customer reserves the right to require the vendor's assistance in developing the functional specifications.
• The prices for the components must be the vendor's most favorable customer pricing.
• Progress payments will be made upon achieving certain performance milestones, which are tied to the customer's conditional acceptance of the system.
• The customer may require the vendor to provide financial and performance guarantees.
• The system will only be accepted after it has passed a series of acceptance tests.
• This template is available in MS Word format and can be easily customized to meet your unique needs.

Submit a Letter of Intent to respond to a call for proposals with this free template.

• The letter is not binding upon the writer.
• The material submitted with the letter is subject to changes in form and content, including additions and deletions.

Solicit tenders from security firms to provide security guards for a commercial building in Ontario with this Bid Solicitation for Security Guard Services.

The Bid Solicitation form includes:

• the proposal submission procedure,
• contract requirements,
• contractor responsibilities,
• manager specifications,
• a draft form of agreement.

The Bid Solicitation for Security Guard Services was prepared for use in the Province of Ontario, but you can easily modify it for use in a different location.

Use this downloadable template to prepare a Teaming Agreement for a proposal to be submitted jointly by a prime contractor and subcontractor.

• The parties will prepare and present the proposal in the hope of being awarded a contract to provide products and/or services to the client.
• Each of the parties will bear its own costs and expenses, and risks and liabilities.
• The parties' relationship is that of independent contractors. The agreement does not constitute a partnership or joint venture.
• The agreement specifically does not provide for the sharing of profits or losses.
• All proposal material will be submitted to the prime contractor, to be incorporated into the proposal.
• The prime contractor will have the final decision on the form and content of all materials submitted in the proposal.
• If the prime contractor is successful in being awarded the contract, it will award a subcontract to the subcontractor.
• Available in MS Word format and fully customizable.