Monthly Rental Unit Report Forms

Record the condition of a rental house or apartment at the beginning and end of the tenancy with this Rental Premises Inspection Report form.

• The Report Form should be completed by the landlord, agent or property manager during the walk-through inspection of a rental premises with a new tenant prior to the beginning of the tenancy, and again when the tenant moves out.
• The Report details the condition of fixtures, appliances, flooring, windows and doors, and the general condition of the premises overall, as at the move-in and move-out dates.
• A copy of the report must be provided to the tenant within a reasonable time after moving in (check your local landlord-tenant laws to find out the exact number of days, which is usually less than 10 days).
• The form includes a Security Deposit Refund Statement, to detail any amounts being retained by the landlord at the end of the tenancy.
• Available in MS Word format and easy to fill in and to customize for your needs.
• This is a generic template which can be used anywhere.

Provide each tenant in the buildings you manage with a set of Cleaning Instructions for Tenants Moving Out of a Rental Property.

• The instructions explain how windows, walls, ceilings, and exterior areas are to be cleaned.
• Special instructions are included for bathrooms, kitchen, appliances and carpets.
• You can help reduce your cleaning costs and lost time if tenants are aware of what is expected of them at the end of their tenancy.
• Available in MS Word format and fully editable so you can customize it for each rental building you manage.

Perform a complete inspection on your rental properties with this comprehensive 7-page Property Maintenance and Inspection Checklist.

• Whether you are managing rental properties or are looking for a home to purchase, a full-scale inspection is important to determine any structural defects, health or safety violations, or other problems that could result in costly renovations or even render the property partly or wholly uninhabitable.
• The Inspection Checklist covers exterior and interior areas, structural issues, lighting, ventilation, plumbing, mechanical, electrical, fire safety, window sizes, cleanliness and sanitation, room sizes, proximity to exits, and much more.
• Use this checklist for each new property that you begin managing to make sure you and the owner both know whether there are any potential problems.
• The Property Maintenance and Inspection Checklist is a valuable tool for home buyers, landlords and property managers.
• Available in MS Word format. To access the file, add it to your cart, check out and pay, then download.

Prepare a receipt for a holding deposit on a rental property with this easy-to-use form.

Prepare a Rental Unit Vacancy Report after a tenant moves out with this package of easy-to-use forms.

• The package of forms includes the following:
  
  • Damage Report, which records any loss or damage caused by the tenant, the costs of repairs or replacement, and any unpaid rent or other amounts owing.
  • Notice of Refund, to record the amount of the damage deposit to be paid to the tenant.
  • Notice of Amounts Owing, to record any outstanding balance still owed by the tenant after the amount of the damage deposit has been applied to pay for damages or outstanding rent.
• Preparing monthly reports can be so time-consuming. Download the Rental Unit Vacancy Report Forms Package and see how much easier writing your reports can be!
• Available in MS Word format.
• These are generic forms that can be used anywhere.