Pop-up Shop and Facility Rental Contracts

Lease seminar, conference and meeting room space to businesses and organizations with this Conference Room Rental Agreement.

• Provisions of the Agreement include:
  • Payment of rental fees and damage deposit;
  • Conference room layout and equipment requirements;
  • Food and beverage services to be arranged by the renter;
  • The renter is responsible for obtaining a liquor license (if applicable);
  • The renter is responsible for obtaining adequate insurance;
  • Cancellation procedures and fees for late cancellation.
• This template is provided in MS Word format and is totally editable to meet your exact needs.

Rent vendor booths and stalls in a farmer's market or flea market with this Market Vendor Occupancy License template.

• Provisions of the Licence Agreement cover:
  • hours and days of operation,
  • rental rates,
  • method of payment,
  • the vendor's responsibility to carry proper insurance on its goods,
  • rules and regulations of the market,
  • the vendor indemnifies the market against claims or damages.
• Available in MS Word format and fully editable to fit your specific circumstances.
• This is a generic form that can be used almost anywhere.

Rent clubhouse facilities to a club member for a private function with this Club House Rental Agreement template.

This Club House Rental Agreement template allows the Club’s managing body an opportunity to rent the clubhouse facilities to club members and their guests for private functions. The agreement outlines the terms and conditions for the rental, including available amenities, procedures, and responsibilities.

Optional Amenities

In addition to the main clubhouse facilities, the club member has the option to rent additional items such as barbecue pits, grills, kitchen, outbuildings, picnic tables, and fire pits. These optional amenities can be included in the rental agreement as needed.

Key Pick-Up and Drop-Off Procedure

A clear procedure is established for the pick-up and return of keys to the clubhouse. The member is responsible for arranging key collection prior to the event and ensuring prompt return after the function concludes.

Clean-Up and Trash Removal

After the event, the member is required to thoroughly clean the rented facilities. All trash must be removed and properly disposed of, leaving the clubhouse and any rented amenities in the same condition as received.

Restrictions on Decorations

When decorating the clubhouse, the use of nails, tacks, staples, spikes, or any other items that could potentially damage surfaces is strictly prohibited. Members must use alternative methods that do not leave marks or cause harm to the property.

Security Deposit

The agreement details the process for the receipt and use of a security deposit. The member must provide the deposit in advance, and it will be used to cover any damages or excessive cleaning costs, if necessary.

Parking

The member is responsible for ensuring that all guests remain within permitted areas of the clubhouse and do not enter any off-limits spaces. In addition, all visitor vehicles must be parked only in designated parking areas.

Insurance Requirement

If alcohol is to be served at the event, the member is required to obtain adequate insurance coverage to comply with club policies and mitigate potential risks.

Template Format

This Club House Rental Agreement is a fully editable legal contract template, available in Microsoft Word format for customization to meet specific needs.

Rent out space in a community centre in Canada for a social function or special event with this Community Centre Rental Agreement.

• Rental fees must be paid in full prior to the event. A refundable security deposit is also required.
• The renter is responsible for securing the building and for making sure that all attendees follow the rules.
• The renter is responsible for clean-up and garbage removal.
• Provisions for cancellation or rescheduling the event.
• The renter indemnifies the community association against claims arising from the use of the centre for the event.
• This template is provided in MS Word format and is totally editable to meet your needs.
• Intended to be used only in Canada.

Rent booths and vendor spaces at a crafts show, arts fair, trade show or other exhibition with this Exhibit Space Rental Agreement.

• The Agreement sets out the terms and conditions of the rental, including:
  • payment of rental fees for space and additional items;
  • technical requirements for lighting, power, etc.;
  • policies governing cancellation and changes to the reservation;
  • restrictions on signs and advertising;
  • liability of exhibitor and show sponsors;
  • insurance requirements.
• The template is provided in MS Word format and can be easily edited to fit your particular circumstances.

This RV / Camping Site Rental Agreement is a digital template for Florida campground operators to rent out their campsites and RV parking spaces.

• The campground operator may relocate the lessee to another space, or may demand that they vacate the park, if required.
• The lessee shall be responsible for all damage caused to the camping site by the lessee's family, guests, pets, etc.
• Optional clauses to restrict pets onsite.
• The lessee agrees to indemnify the site operator for loss or damage.
• The lessee will pay a daily rate to rent the space.
• This legal form is available as a downloadable MS Word template.
• Intended for use solely in the State of Florida.

Rent empty space in a mall or market to a vendor on a temporary basis with this Pop-up Shop License Contract form for Canada. 

• This form of license contract is most suited to the sale of retail goods.
• The pop-up vendor is granted a license to use the space in exchange for a rental fee, which can be daily,  weekly or monthly. The rental fee is subject to GST and (where applicable) HST.
• A refundable additional damage and cleaning deposit will also be charged.
• The vendor is expected to operate during the market's hours of operation and in accordance with the Rules and Regulations which all merchants and pop-up vendors must follow.
• Description of types of signage and displays allowed under the agreement.
• The vendor agrees not to sell third-party merchandise.
• The license is not assignable.
• The vendor must obtain liability insurance coverage as stipulated by the market owner.
• The vendor must also obtain any business permits and licenses required by federal, provincial or municipal laws and regulations.
• Available in MS Word format and fully editable.
• This template was drafted for use in Canada but can be easily adapted to other regions. 

Assign empty space in a mall or market to a retail vendor on a temporary basis with this Pop-up Shop Agreement form for the UK.

• The pop-up vendor is granted a licence to use the space in exchange for a fixed licence fee, which can be daily, weekly or monthly. The licence fee is subject to GST and (where applicable) HST.
• A refundable additional damage deposit will also be charged.
• The vendor may only use the premises for the sale and display of specified goods.
• The agreement contains a list of operational standards which the licensee must comply with.
• The licensee must also comply with all applicable laws, regulations, and codes of practice.
• The vendor must obtain liability insurance coverage as stipulated by the market owner.
• Available in MS Word format and fully editable.
• This template is governed by English laws and is intended for use within the United Kingdom. 

Contract Overview

This easy-to-use Pop-Up Vendor Space Contract template is designed to facilitate the rental of vendor spaces at pop-up art and artisan markets. The contract sets out clear responsibilities and requirements for both the vendor (artist) and the market operator (licensor).

Vendor Responsibilities

• The vendor is responsible for providing all necessary displays and equipment needed for their booth.
• The vendor must also supply their own Wi-Fi connection to process sales transactions with customers.
• Vendors are required to carry public liability insurance covering their participation in the event.
• The designated vendor space may only be used for the display and sale of the vendor’s artworks during the pop-up market event.

Market Operator (Licensor) Responsibilities

• The market operator will provide electrical hookups for vendors.
• Toilet facilities will be available for vendor use.
• Parking is not included as part of the amenities provided by the market operator.

Fees and Deposits

• The vendor is required to pay a rental fee for use of the space.
• A refundable cleaning and damage deposit must also be paid by the vendor.

Code of Conduct and Compliance

• All artists and artisans participating in the pop-up event must adhere to the licensor’s code of conduct.
• The code of conduct covers the use and maintenance of the space, as well as the content of the works on display, signage, and branding.

Indemnification

• The vendor must indemnify and hold the licensor harmless against any claims, actions, and damages arising from the vendor's participation in the event.

Template Features

• This template is provided in Microsoft Word format and is fully editable to suit specific needs.
• Originally drafted for use in the USA, the template can be adapted for other locations as necessary.