Workplace Manuals and Policies
Make sure your employees know and understand the rules, policies and procedures of your workplace.
Keep your workers informed and your workplace a safe, welcoming and productive environment with our downloadable, customizable workplace manuals and employer policy statements.
These template Workplace Manuals and Policies give business owners and HR departments the tools they need to educate staff, management, and contractors about all aspects of the job, including:
- Performance standards
- Employer expectations
- Proper use of employer-provided equipment, software and materials
- Accident prevention and workplace health and safety
- Vacation, leave of absence and sick time
- Acceptable on-the-job conduct and behavior
No matter the size of your workforce, these professionally prepared forms can save valuable administrative time while helping maintain organized and consistent documentation throughout the organization.
Why Choose Our Workplace Manual and Policy Templates?
Our document templates are prepared by business professionals experienced in workplace safety, training and human resources. While we may use AI tools to assist us in gathering information and initial construction, all proof-reading and vetting is done personally by our staff. By humans, for humans.
Using standardized workplace manual and policy forms can help your business:
- Increase administrative efficiency
- Reduce paperwork preparation time
- Create consistent onboarding and training documentation
- Improve the workplace environment
- Ensure all staff and independent contractors are properly informed
- Easily update policies and procedures as necessary
- Reuse templates as required
Every template is written in plain English, fully editable, and designed for practical business use. Many documents are periodically updated to reflect changes in applicable legislation, business practices, privacy requirements, electronic commerce, and emerging technologies.
Workplace Manuals and Policies Include:
- Employee onboarding and training
- Confidentiality
- Operations standards
- Use of office equipment for non-business purposes
- Diversity
- Substance abuse
- Occupational health and safety
- Crisis management
- Business continuity during and following disasters
Instant Download
Our Workplace Manuals and Policy templates can be downloaded immediately after purchase. They are available in MS Word format and are fully customizable.
Frequently Asked Questions
Are these workplace manuals and policy forms editable?
Yes. The templates are supplied in an editable format so you can customize them for your operations.
Who can use these forms?
They are suitable for all businesses that have employees or independent contractors working in a communal work environment (office, warehouse, retail outlet, etc.).
Are these forms suitable for every country?
Many of our Workplace Manuals and Policy Forms can be used anywhere. However, employment standards laws, privacy legislation and regulatory requirements differ between jurisdictions. Users should review the documents to ensure they comply with applicable local laws and professional standards before use.
Additional Resources
- Canada Occupational Health and Safety Guidelines
- U.S. Occupational Safety and Health Administration
- Why Employee Training Pays Off for Companies Twice
- Preventing and Addressing Workplace Harassment and Violence
Workplace Hazardous Material Information System Guide | Canada
Do your employees know how to handle hazardous chemicals? Provide them each with a copy of this Canada Guide to Workplace Hazardous Material Information System (WHMIS).
- WHMIS is a system designed to ensure that Canadian workers are informed and prepared in order to work safely with hazardous materials in the workplace.
- This guide includes a number of topics including:
- 7 Rules of Chemical Safety,
- the short-term and long-term harmful effects of chemicals on the body,
- elements of material safety data sheets (MSDS),
- how to identify WHMIS labels and symbols,
- what is required of suppliers and employers to comply with the WHMIS system and the law.
- The Canada Guide to Workplace Hazardous Material Information System is a free PDF download.
Worksite Incident / Injury Report Form
Every workplace should have a Worksite Incident / Injury Report Form available for employees and contractors to use to report an accident or mishap.
- A report should be filled out whether or not the incident resulted in an injury. Recording near misses is crucial to developing good workplace safety policies.
- A witness filling out the form must report whether there was an injury, what the extent of the injury was, and what treatment was administered onsite (if any).
- The employer also completes part of the form with respect to time at work missed by the injured person, the results of the incident investigation, a risk assessment, and actions taken to prevent a recurrence.
Keep your employees aware of work-related safety issues, and make sure that everyone knows how to fill out and submit the Worksite Incident / Injury Report Form. Download a free copy for your workplace.
Worksite Inspection Hazard Assessment Checklist
Perform a safety inspection and hazard analysis of your workplace with this Worksite Inspection Hazard Assessment and Job Observation Checklist.
The comprehensive 12-page checklist contains the following:
- guidelines to determine the likelihood of accident or injury on the worksite,
- potential severity assessment for safety / loss and environmental damage,
- fire extinguisher inspection report,
- worksite hazard inspection and safety audit,
- respiratory equipment inspection report,
- excavation checklist.
This Worksite Inspection Hazard Assessment and Job Observation Checklist is provided in PDF format and is easy to print out and fill in.
Transgender Employee Policy
Create a Transgender Employee Policy for your workplace with this easy-to-use template.
- The policy outlines the company's commitment to ensuring that transgender and non-binary individuals are supported and included in all aspects of the organization and its culture.
- The policy prohibits discrimination, harassment and bullying on the basis of gender identity or expression.
- All employees, regardless of gender identity, are entitled to equal employment opportunities in hiring, promotion, and compensation.
- The company commits to using fair, unbiased and inclusive recruitment and hiring practices.
- All employees will receive training on gender diversity and inclusion.
- The organization will provide gender-neutral restrooms and facilities, as well as a range of support resources for transgender and non-binary employees.
- Additional provisions include respectful communication, dress code, health benefits, support for empoyees who are gender transitioning, and reporting and addressing violations and other concerns.
- This template is available in MS Word format.
- The form can be used anywhere.
