Pre-Occupancy Repairs Checklist | USA

Record the condition of a rental house or apartment at the beginning and end of the tenancy with this Rental Premises Inspection Report form.

• The Report Form should be completed by the landlord, agent or property manager during the walk-through inspection of a rental premises with a new tenant prior to the beginning of the tenancy, and again when the tenant moves out.
• The Report details the condition of fixtures, appliances, flooring, windows and doors, and the general condition of the premises overall, as at the move-in and move-out dates.
• A copy of the report must be provided to the tenant within a reasonable time after moving in (check your local landlord-tenant laws to find out the exact number of days, which is usually less than 10 days).
• The form includes a Security Deposit Refund Statement, to detail any amounts being retained by the landlord at the end of the tenancy.

This Inspection Report for a commercial business premises can be completed by the landlord, property manager, or leasing agent at the end of the current tenant's lease term.

• the condition of the rental premises itself,
• all common areas used by the tenant (elevators, hallways, washrooms, etc),
• the building exterior (if applicable),
• sidewalks and other areas of the grounds used by the tenant,
• parking areas allocated to the tenant,
• signage.

If you own or manage commercial space for lease, add a copy of the Commercial Premises Inspection Report to your digital forms. You can download the template immediately after purchasing it.

Landlords, is your tenant moving out?

• remind the tenant of his/her responsibilities,
• set a date for the walk-through inspection, and
• clarify how the security deposit will be refunded.