CANADA

Park managers, rent out city park facilities to the public for private functions with this City Park Facility Rental Agreement for Canada.

• The rental is for one or more specified areas of the park (e.g. certain picnic areas with fire pits, etc.).
• The renter is responsible for clean-up and trash removal.
• Restrictions on use of nails, tacks, staples, spikes, etc. to secure tablecloths to picnic tables.
• No posts or stakes to be used.
• Access to public toilets.
• Vehicles are to be parked in designated parking areas only.
• Dogs are allowed in designated areas only.
• Restrictions on alcohol use.
• The template is available in MS Word format.
• Intended to be used only in Canada.

Rent clubhouse facilities to a club member for a private function with this Club House Rental Agreement for Canada.

• The member can also rent such optional items as barbecue pits, grills, kitchen, outbuildings, picnic tables, fire pits, etc.
• Procedure for key pick-up and drop-off.
• Clean-up and trash removal.
• Restrictions on use of nails, tacks, staples, spikes, and other items which may damage surfaces when decorating.
• Procedure for receipt and use of security deposit.
• The member must make sure that guests do not enter off-limits areas, and that only designated parking areas are used for visitor vehicles.
• The member must obtain adequate insurance coverage if alcohol is to be served.
• This is a fully editable legal contract template.
• Intended for use only in Canada.

Rent out space in a community centre in Canada for a social function or special event with this Community Centre Rental Agreement.

• Rental fees must be paid in full prior to the event. A refundable security deposit is also required.
• The renter is responsible for securing the building and for making sure that all attendees follow the rules.
• The renter is responsible for clean-up and garbage removal.
• Provisions for cancellation or rescheduling the event.
• The renter indemnifies the community association against claims arising from the use of the centre for the event.
• This template is provided in MS Word format and is totally editable to meet your needs.
• Intended to be used only in Canada.

Draw up a list of rental rates and use policies for a community centre with this easy-to-use template for community facilities in Canada.

• The Policies set out the conditions for rental of the facility by groups and individuals for weddings, dances, meetings, and other functions.
• The Policies govern both one-time events and ongoing bookings (e.g. weekly, monthly, etc.).
• Provisions covered in the policy template include:
  • reservation fees and rental rates,
  • cancellations,
  • cleaning protocols,
  • damage and security deposits,
  • trash and recycling,
  • obtaining required permits,
  • safety,
  • noise and misconduct,
  • alcohol and smoking,
  • attendance by minors,
  • decorations,
  • limitation of liability and indemnification of the Community Centre.
• The form includes a Clean-up and Lock-up Checklist to be followed at the end of the event.
• Available in MS Word format and fully editable to meet your exact needs.
• Intended to be used only in Canada.

Rent out tables in a community centre for special events with this Canada Community Centre Table Rental Agreement.

• This form can be used to rent tables to organizations for flea markets, craft shows, banquets, etc. that are not being held in the hall.
• The renter agrees to pay the rental fees at the time the tables are picked up.
• If the tables are not returned on time, a late return fee will be charged.
• The renter agrees to reimburse the community centre for repair or replacement of lost or damaged tables.
• This template is provided in MS Word format and is totally editable to meet your exact needs. Buy once, use as often as you need.
• Intended to be used only in Canada.

Lease conference and meeting room space to businesses and organizations with this Conference Room Rental Agreement for Canada.

• Provisions of the Agreement include:
  • Payment of rental fees and damage deposit;
  • Conference room layout and equipment requirements;
  • Food and beverage services to be arranged by the renter;
  • The renter is responsible for obtaining a liquor license (if applicable);
  • The renter is responsible for obtaining adequate insurance;
  • Cancellation procedures and fees for late cancellation.
• This template is provided in MS Word format and is totally editable to meet your exact needs.
• Intended to be used only in Canada. This form may not be legally valid in the Province of Quebec.

Rent booths and vendor spaces at a crafts show, arts fair, trade show or other exhibition with this Canada Exhibit Space Rental Agreement.

• The Agreement sets out the terms and conditions of the rental, including:
  • payment of rental fees for space and additional items;
  • technical requirements for lighting, power, etc.;
  • policies governing cancellation and changes to the reservation;
  • restrictions on signs and advertising;
  • liability of exhibitor and show sponsors;
  • insurance requirements.
• The template is provided in MS Word format and can be easily edited to fit your particular circumstances.
• Intended to be used only in Canada.

Rent space in a publicly-owned facility to a user (tenant) on a monthly or weekly basis with this Licence for Use Agreement.

• This agreement can be used for space in a town hall, community centre or similar type of facility.
• This form of agreement is ideal for a tenant who wants to use the venue on an ongoing basis, such as for regular meetings, weekly or monthly social gatherings, etc.
• The Licence includes an option for storage space, so an organization, club or society can store equipment and other items on the premises.
• The tenant will pay a yearly usage fee, to be paid in equal monthly installments, and will also pay any applicable taxes or other charges related to its use of the premises.
• The tenant must also carry adequate general liability insurance.
• The tenant indemnifies the landlord against any liability arising out of any act or neglect by the tenant.
• Available in MS Word format. Fully customizable and reusable.
• Intended to be used only in Canada.

Rent booths and stalls in a farmer's market or flea market to vendors with this template Market Vendor Occupancy Licence for Canada.

• Provisions of the Licence Agreement cover:
  • hours and days of operation,
  • rental rates,
  • method of payment,
  • the vendor's responsibility to carry proper insurance on its goods,
  • rules and regulations of the market,
  • the vendor indemnifies the market against claims or damages.
• Available in MS Word format and fully editable to fit your specific circumstances.
• Intended to be used only in Canada. A French language version may be required for use in Quebec.

Rent floor space to exhibitors with this template Trade Show Exhibitor Lease Agreement.

• The exhibitor must provide a layout plan for approval, and indemnify the organizer against any claims for damage or loss.
• The trade show operator will provide electrical power and other necessities.
• The exhibitor will use only the space leased under the agreement. Any additional display or storage space used will be charged at a per square foot rate.
• This agreement is for Canadian event organizers. It can be used anywhere in Canada.
• A good standard lease agreement like this one saves you so much time and effort in organizing your trade show vendors and exhibitors.
• Buy and download the MS Word template, edit it to fit your needs, use it as often as you like.