Shareholder Meeting Proxy Form | Canada

Prepare an Appointment of Proxy form for a meeting of the shareholders of a Canadian corporation with this easy-to-use template.

  • The proxy form should be filled out and returned to the corporate secretary by any shareholder who is unable to personally attend the meeting.
  • The person named in the proxy can act on behalf of the shareholder and vote the shares in the manner indicated in the proxy form.
  • This form can be used for annual general meetings and special meetings of the shareholders.
  • This template form is available in MS Word format.
  • The Appointment of Proxy form can be used in most Canadian provinces and territories.
Document Type: Microsoft Word
Last Updated: 30-October-2024
SKU: 299
$6.29
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Put together an Information Circular for a shareholder meeting for a Canadian corporation with this customizable template.

  • The circular must be distributed to the shareholders of a corporation prior to a shareholder meeting.
  • It sets out details of all the business to be dealt with at the meeting.
  • It also describes the procedure for appointing a proxy, for shareholders who are unable to attend in person but still wish to vote.
  • The Information Circular gives the shareholders a chance to review and consider the matters to be put before the meeting.
  • Available in MS Word format.
  • Intended to be used only in Canada.
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Minutes of Directors Meeting | Canada

Prepare the Minutes for a meeting of the Board of Directors of a Canadian corporation with this downloadable template form.

  • The Minutes contain sections for:
    • constitution of the meeting, and determining if a quorum is present,
    • old business which requires attention,
    • the introduction of new business,
    • adjournment of the meeting.
  • The template can be used by any company incorporated under a Business Corporations Act across Canada. A French language version is required in Quebec.
  • This Canada Minutes of Directors Meeting template is provided in MS Word format.
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Declaration of Mailing Notices for Shareholder Meeting | Canada

Use this downloadable template to prepare a Declaration of Mailing regarding the sending of notices for an upcoming annual meeting of shareholders of a Canadian corporation.

  • The Declaration contains the following information:
    • the date, time and place on which the shareholder meeting will be held, and
    • the date on which the notices were mailed, in accordance with the applicable legislation under which the corporation was incorporated.
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Minority Shareholder Rights in Ontario Private Companies

Do you know your rights as a minority shareholder of an Ontario corporation?

  • Minority Shareholder Rights in Ontario Private Companies is a 20-page paper that examines and clarifies the rights and protection afforded to minority shareholders of private companies under the Ontario Business Corporations Act.
  • The paper was written by an Ontario corporate lawyer who is an expert in the area of shareholder rights.
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Shareholder Agreement Guide | Canada

Discover the legal and practical issues you need to consider when entering into a shareholder agreement with this Shareholder Agreement Guide and Checklist for Canadian companies.

  • Topics in the Guide include:
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  • This checklist was created for use in Canada.
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