Minutes of Directors Meeting | Canada

Prepare a Notice of Directors Meeting to send to the members of the Board with this free template for Canadian corporations.

• A copy of the Notice must be provided to each of the directors prior to the meeting in accordance with the notice requirements set out in the corporation's bylaws.
• You can download the free template or copy the text below and paste it into the word processing app or text editor of your choice.

________________ (insert legal name of corporation)
NOTICE OF MEETING OF DIRECTORS

To the Directors:

NOTICE is hereby given that a meeting of the Board of Directors (the "Meeting") of ________________ (insert legal name of corporation) (the "Corporation") will be held at ________________________ (insert city, province) on __________ (insert the day of week), the ___ day of ___________, 20___, at the hour of ________ (insert time) a.m. / p.m. (delete inapplicable) for the following purposes:

1. (insert outline of business to be conducted at meeting)



and to transact such other business as may properly be brought before the Meeting, or any adjournment or adjournments thereof.

The specific details of the matters proposed to be put before the Meeting are set forth in the accompanying Schedule “A”, which forms part of this Notice.

Dated at _____________ (insert city, province) this _________ day of _____________, 20___.


________________________________
_______________________ (name), President

SCHEDULE "A"
Matters to be Put Before Meeting

This Waiver of Notice Forms package contains waiver and consent forms for meetings of directors of a Canadian corporation.

• The directors can waive the requirement for receiving notice and consent to holding the meeting without notice by signing one of these waiver forms.
• This downloadable package contains Waiver of Notice Forms for:
  • the initial organizational meeting of directors;
  • annual meetings, and
  • special meetings.
• These forms can be used by corporations incorporated under a Business Corporations Act anywhere in Canada.
• You can download the forms package immediately after purchase.

Appoint the corporate officers for a Canadian corporation with this template Directors Resolution.

• A business corporation in Canada must appoint officers to fill the roles set out in its by-laws (such as a president, secretary, treasurer, etc). It is the responsibility of the directors to appoint those individuals.
• The Board of Directors pass resolutions appointing the officers for the corporation and assigning duties to each officer.
• This template can be used by any Canadian or provincial corporation that was formed under a Business Corporations Act. A French language translation is required in Quebec.
• This is a downloadable and easy-to-use MS Word document. You can download it immediately after purchase.

Organize a newly incorporated Canadian corporation with these initial Directors Resolutions to Organize Corporation.

• These resolutions can be signed by all of the directors in lieu of holding a formal organizational meeting.
• The resolutions deal with the following matters:
  • appointing the corporate officers,
  • adopting the corporation's by-laws,
  • adopting a form of share certificate and issuing shares to the initial shareholders,
  • designating one or more officers as corporate signing authorities,
  • appointing a bank,
  • setting the fiscal year end of the corporation,
  • indemnifying each person who acts as a director or officer.
• These Canada Directors Resolutions to Organize Corporation are provided as a downloadable MS Word file which is fully editable.
• The documents can be used by corporations formed under any Business Corporations Act, whether federally or provincially. A French language translation is required for use in Quebec.

Set the date of a shareholder meeting for a Canadian corporation with this template Directors Resolution.

• This form can be used by the Board of Directors to fix the date of annual or special meetings of the shareholders.
• The Resolution also authorizes the form and content of the information circular and other documentation which has been prepared for the meeting.
• The Canada Directors Resolution Setting Date of Shareholder Meeting template is provided in MS Word format and is fully editable.
• This Directors Resolution template can be used by any Canadian or provincial corporation which has been incorporated under a Business Corporations Act. The form may not be valid in Quebec.