Rental Property Management Forms

Notify the New Zealand Tenancy Services Centre of a change in the landlord of a rental property with this easy online form.

• The form allows you to easily notify Tenancy Services when the property changes ownership or when a new managing agent is retained to manage the rental unit.
• This is a free PDF form supplied by the New Zealand Department of Building and Housing - Tenancy Services.
• Click the Download button to download the PDF or to fill in the form online.

Learn how to show and market a rental property to prospective tenants with this list of guidelines and tips.

• The checklist contains information on:
  • how to advertise and hold open houses,
  • relevant information about the property and surrounding neighborhood that tenants are interested in,
  • highlighting the special features of the property,
  • how to make the property as appealing as possible to potential renters.
• The form also includes a Rental Application form, which you should always keep handy during viewings so that interested parties can fill it out on the spot.
• Available in MS Word format and fuilly customizable.
• This is a generic form that can be used anywhere.

Provide each tenant in the buildings you manage with a set of Cleaning Instructions for Tenants Moving Out of a Rental Property.

• The instructions explain how windows, walls, ceilings, and exterior areas are to be cleaned.
• Special instructions are included for bathrooms, kitchen, appliances and carpets.
• You can help reduce your cleaning costs and lost time if tenants are aware of what is expected of them at the end of their tenancy.
• Available in MS Word format and fully editable so you can customize it for each rental building you manage.

Take applications from prospective tenants for a rental vacancy with this Rental Application Form for Residential Tenancy for Colorado.

• Applicants must supply information about:
  • current and previous employment,
  • monthly expenses,
  • rental history,
  • personal and credit references.
• This form can be used by both landlords and rental property managers. Great for multi-unit rental buildings.
• Available in MS Word format.
• Intended to be used in the State of Colorado.

CO landlords, prepare a Statement of Security Deposit for a tenant at the end of the tenancy with this downloadable template for Colorado residential tenancies.

• The Statement shows the amount of the original security deposit plus the interest earned over the term of the tenancy, minus any applicable deductions such as:
  • unpaid rent and utilities,
  • cleaning charges,
  • repair costs.
• The final calculation shows whether a refund of the security deposit is payable to the tenant or if any further amount remains owing to the landlord.
• Available as a MS Word download which can be filled in on the computer or by hand.
• Intended to be used only in the State of Colorado.

This Inspection Report for a commercial business premises can be completed by the landlord, property manager, or leasing agent at the end of the current tenant's lease term.

• The inspection should include all areas used by the tenant, including:
  • the condition of the rental premises itself,
  • all common areas used by the tenant (elevators, hallways, washrooms, etc),
  • the building exterior (if applicable),
  • sidewalks and other areas of the grounds used by the tenant,
  • parking areas allocated to the tenant,
  • signage.
• This is a generic form that can be used anywhere.
• Available in MS Word format, fully customizable to meet your exact needs.

Property managers, use this Condominium Common Property Management Agreement template to prepare contracts for your clients.

• The Agreement sets out the property manager's duties and responsibilities for managing and maintaining the common areas of the condo project.
• The property manager has the authority to contract with janitorial and other services on behalf of the condo corporation.
• The property manager is responsible for providing information and arranging annual meetings of the homeowners' association.
• This is a generic legal contract which is not specific to any country or region.
• Available in MS Word format.

Provide management services to condo corporations under the terms of this Connecticut Condominium Property Management Agreement.

• The property manager will hire the necessary personnel and enter into contracts for the maintenance, upkeep and repair of the common elements of the condominium.
• The manager will operate with the budget set down by the condo association. However, if emergency repairs are required, the manager will undertake them and charge the costs to the condo association.
• The manager will keep a complete and accurate set of books and records, and provide a quarterly financial report to each of the association's directors. The manager will also arrange for the preparation of all tax returns to be filed by the association.
• The manager will attend at all association meetings (up to a maximum number), and will prepare information packages for the regular annual meeting of the condo owners.

Take applications from prospective tenants for a vacancy in a rental building with this Connecticut Rental Application Form for Residential Tenancy.

• Tenants must supply information about:
  • current and previous employment,
  • monthly expenses,
  • rental history,
  • personal and credit references.
• This form can be used by both landlords and rental property managers.
• Available in MS Word format.
• Intended to be used in the State of Connecticut.

CT property managers, write up a contract with a landlord with this downloadable Connecticut Rental Property Management Agreement.

• The manager is retained on an exclusive basis to rent, lease and manage the rental property.
• The management fee is based on a percentage of total rents. The fee for placing a tenant is one month's rent.
• The owner authorizes the manager to collect rents, sign leases, issue late payment notices, undertake legal proceedings, purchase supplies, make repairs, obtain insurance, and pay all recurring bills on the property.
• The owner indemnifies the manager against claims arising from managing the property.
• The property manager will submit a Form 1099 to the IRS each year for the income derived from the property.

This Connecticut Rental Property Management Agreement is provided in MS Word format and is fully editable.