Facility Rental Forms

Rent out space in a community hall, clubhouse, park or campground with these easy-to-use Facility Rental Forms.

  • A facility rental contract is really a license to use the space for a particular period of time for a specified purpose, and in accordance with certain rules and regulations. These customizable Facility Rental Forms were written especially for those specialized types of spaces.
  • Purchase the form you need, download it, and use it as many times as you like - no limit, and no expiry date.
  • Buy forms specifically for Canada or the U.S.
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Canada Exhibit Space Rental Agreement

Rent booths and vendor spaces at a crafts show, arts fair, trade show or other exhibition with this Canada Exhibit Space Rental Agreement.

The Agreement sets out the terms and conditions of the rental, including:
  • payment of rental fees for space and additional items;
  • technical requirements for lighting, power, etc.;
  • policies governing cancellation and changes to the reservation;
  • restrictions on signs and advertising;
  • liability of exhibitor and show sponsors;
  • insurance requirements.
This Canada Exhibit Space Rental Agreement template is provided in MS Word format, and can be easily edited to fit your particular circumstances.
$17.99

City Park Facility Rental Agreement | Canada

Park managers, rent out city park facilities to the public for private functions with this City Park Facility Rental Agreement for Canada.

  • The rental is for one or more specified areas of the park (e.g. certain picnic areas with fire pits, etc.).
  • The renter is responsible for clean-up and trash removal.
  • Restrictions on use of nails, tacks, staples, spikes, etc. to secure tablecloths to picnic tables.
  • No posts or stakes to be used.
  • Access to public toilets.
  • Vehicles are to be parked in designated parking areas only.
  • Dogs are allowed in designated areas only.
  • Restrictions on alcohol use.
  • The template is available in MS Word format.
  • Intended to be used only in Canada.
$11.99

Club House Rental Agreement | Canada

Rent clubhouse facilities to a club member for a private function with this Club House Rental Agreement for Canada.

  • The member can also rent such optional items as barbecue pits, grills, kitchen, outbuildings, picnic tables, fire pits, etc.
  • Procedure for key pick-up and drop-off.
  • Clean-up and trash removal.
  • Restrictions on use of nails, tacks, staples, spikes, and other items which may damage surfaces when decorating.
  • Procedure for receipt and use of security deposit.
  • The member must make sure that guests do not enter off-limits areas, and that only designated parking areas are used for visitor vehicles.
  • The member must obtain adequate insurance coverage if alcohol is to be served.
  • This is a fully editable legal contract template.
  • Intended for use only in Canada.
$12.49 $11.99

Community Centre Rental Agreement | Canada

Rent out space in a community centre in Canada for a social function or special event with this Community Centre Rental Agreement.

  • Rental fees must be paid in full prior to the event. A refundable security deposit is also required.
  • The renter is responsible for securing the building and for making sure that all attendees follow the rules.
  • The renter is responsible for clean-up and garbage removal.
  • Provisions for cancellation or rescheduling the event.
  • The renter indemnifies the community association against claims arising from the use of the centre for the event.
  • This template is provided in MS Word format and is totally editable to meet your needs.
  • Intended to be used only in Canada.
$29.99

Community Centre Rental Rates and Use Policies | Canada

Draw up a list of rental rates and use policies for a community centre with this easy-to-use template for community facilities in Canada.

  • The Policies set out the conditions for rental of the facility by groups and individuals for weddings, dances, meetings, and other functions.
  • The Policies govern both one-time events and ongoing bookings (e.g. weekly, monthly, etc.).
  • Provisions covered in the policy template include:
    • reservation fees and rental rates,
    • cancellations,
    • cleaning protocols,
    • damage and security deposits,
    • trash and recycling,
    • obtaining required permits,
    • safety,
    • noise and misconduct,
    • alcohol and smoking,
    • attendance by minors,
    • decorations,
    • limitation of liability and indemnification of the Community Centre.
  • The form includes a Clean-up and Lock-up Checklist to be followed at the end of the event.
  • Available in MS Word format and fully editable to meet your exact needs.
  • Intended to be used only in Canada.
$19.99

Community Centre Table Rental Agreement | Canada

Rent out tables in a community centre for special events with this Canada Community Centre Table Rental Agreement.

  • This form can be used to rent tables to organizations for flea markets, craft shows, banquets, etc. that are not being held in the hall.
  • The renter agrees to pay the rental fees at the time the tables are picked up.
  • If the tables are not returned on time, a late return fee will be charged.
  • The renter agrees to reimburse the community centre for repair or replacement of lost or damaged tables.
  • This template is provided in MS Word format and is totally editable to meet your exact needs. Buy once, use as often as you need.
  • Intended to be used only in Canada.
$6.29 $4.99

Conference Room Rental Agreement | Canada

Lease conference and meeting room space to businesses and organizations with this Conference Room Rental Agreement for Canada.

  • Provisions of the Agreement include:
    • Payment of rental fees and damage deposit;
    • Conference room layout and equipment requirements;
    • Food and beverage services to be arranged by the renter;
    • The renter is responsible for obtaining a liquor license (if applicable);
    • The renter is responsible for obtaining adequate insurance;
    • Cancellation procedures and fees for late cancellation.
  • This template is provided in MS Word format and is totally editable to meet your exact needs.
  • Intended to be used only in Canada. This form may not be legally valid in the Province of Quebec.
$17.99

Florida RV and Camping Site Rental Agreement

This RV / Camping Site Rental Agreement is a digital template for Florida campground operators to rent out their campsites and RV parking spaces.

  • The campground operator may relocate the lessee to another space, or may demand that they vacate the park, if required.
  • The lessee shall be responsible for all damage caused to the camping site by the lessee's family, guests, pets, etc.
  • Optional clauses to restrict pets onsite.
  • The lessee agrees to indemnify the site operator for loss or damage.
  • The lessee will pay a daily rate to rent the space.
  • This legal form is available as a downloadable MS Word template.
  • Intended for use solely in the State of Florida.
$12.49

Licence for Use of Public Facility | Canada

Rent space in a public facility to a user (tenant) on a monthly or weekly basis with this Licence for Use Agreement.

  • This agreement can be used for space in a town hall, community centre or similar type of facility.
  • This form of agreement is ideal for a tenant who wants to use the venue on an ongoing basis, such as for regular meetings, weekly or monthly social gatherings, etc.
  • The Licence includes an option for storage space, so an organization, club or society can store equipment and other items on the premises.
  • The tenant will pay a yearly usage fee, to be paid in equal monthly installments, and will also pay any applicable taxes or other charges related to its use of the premises.
  • The tenant must also carry adequate general liability insurance.
  • The tenant indemnifies the landlord against any liability arising out of any act or neglect by the tenant.
  • Available in MS Word format. Fully customizable and reusable.
  • Intended to be used only in Canada.
$14.99

License for Use of Public Facility | USA

Rent space in a public facility in the United States on a monthly or weekly basis with this USA License for Use Agreement.

  • The License for Use can be used for space in a town hall, community center or similar type of public building.
  • This form of rental agreement is ideal for a tenant who wants to use the venue on an ongoing basis, such as for regular meetings, weekly or monthly social gatherings, etc.
  • The License includes an option for storage space, so an organization, club or society can store equipment and other items on the premises.
  • The tenant will pay a yearly usage fee, to be paid in equal monthly installments, any applicable taxes or other charges related to the tenant's use of the premises.
  • The tenant must also carry adequate general liability insurance.
  • The tenant indemnifies the landlord against any liability arising out of any act or neglect by the tenant.
  • This legal contract template is provided in MS Word format and is fully editable to suit your needs.
  • The form can be used in most U.S. states.
$17.99