Facility Rental Forms

Rent booths and vendor spaces at a crafts show, arts fair, trade show or other exhibition with this Canada Exhibit Space Rental Agreement.

• The Agreement sets out the terms and conditions of the rental, including:
  • payment of rental fees for space and additional items;
  • technical requirements for lighting, power, etc.;
  • policies governing cancellation and changes to the reservation;
  • restrictions on signs and advertising;
  • liability of exhibitor and show sponsors;
  • insurance requirements.
• The template is provided in MS Word format and can be easily edited to fit your particular circumstances.
• Intended to be used only in Canada.

This RV / Camping Site Rental Agreement is a digital template for Florida campground operators to rent out their campsites and RV parking spaces.

• The campground operator may relocate the lessee to another space, or may demand that they vacate the park, if required.
• The lessee shall be responsible for all damage caused to the camping site by the lessee's family, guests, pets, etc.
• Optional clauses to restrict pets onsite.
• The lessee agrees to indemnify the site operator for loss or damage.
• The lessee will pay a daily rate to rent the space.
• This legal form is available as a downloadable MS Word template.
• Intended for use solely in the State of Florida.

Rent space in a publicly-owned facility to a user (tenant) on a monthly or weekly basis with this Licence for Use Agreement.

• This agreement can be used for space in a town hall, community centre or similar type of facility.
• This form of agreement is ideal for a tenant who wants to use the venue on an ongoing basis, such as for regular meetings, weekly or monthly social gatherings, etc.
• The Licence includes an option for storage space, so an organization, club or society can store equipment and other items on the premises.
• The tenant will pay a yearly usage fee, to be paid in equal monthly installments, and will also pay any applicable taxes or other charges related to its use of the premises.
• The tenant must also carry adequate general liability insurance.
• The tenant indemnifies the landlord against any liability arising out of any act or neglect by the tenant.
• Available in MS Word format. Fully customizable and reusable.
• Intended to be used only in Canada.

Rent space in a public facility space in the United States on a monthly or weekly basis with this template License for Use Agreement.

• The License for Use can be used for space in a town hall, community center or similar type of public building.
• This form of rental agreement is ideal for a tenant who wants to use the venue on an ongoing basis, such as for regular meetings, weekly or monthly social gatherings, etc.
• The License includes an option for storage space, so an organization, club or society can store equipment and other items on the premises.
• The tenant will pay a yearly usage fee, to be paid in equal monthly installments, any applicable taxes or other charges related to the tenant's use of the premises.
• The tenant must also carry adequate general liability insurance.
• The tenant indemnifies the landlord against any liability arising out of any act or neglect by the tenant.
• This legal contract template is provided in MS Word format and is fully editable to suit your needs.
• The form can be used in most U.S. states.

Rent booths and stalls in a farmer's market or flea market to vendors with this template Market Vendor Occupancy Licence for Canada.

• Provisions of the Licence Agreement cover:
  • hours and days of operation,
  • rental rates,
  • method of payment,
  • the vendor's responsibility to carry proper insurance on its goods,
  • rules and regulations of the market,
  • the vendor indemnifies the market against claims or damages.
• Available in MS Word format and fully editable to fit your specific circumstances.
• Intended to be used only in Canada. A French language version may be required for use in Quebec.

Rent picnic areas in a park or campground to the public with this easy-to-use downloadable Rental Agreement for the USA.

• The rental can include such items as barbecue pits, grills, kitchen, outbuildings, picnic tables, and fire pits.
• The agreement sets out the procedure for key pick-up and drop-off.
• The renter is responsible for clean-up of the area and removing all trash after the event.
• There are restrictions on the use of nails, tacks, staples, spikes, etc. when decorating.
• Parking is allowed in designated parking areas only.
• Alcohol is not allowed in the picnic areas.
• The template is a customizable MS Word document.
• Intended to be used only in the United States.

Rent floor space to exhibitors with this template Trade Show Exhibitor Lease Agreement.

• The exhibitor must provide a layout plan for approval, and indemnify the organizer against any claims for damage or loss.
• The trade show operator will provide electrical power and other necessities.
• The exhibitor will use only the space leased under the agreement. Any additional display or storage space used will be charged at a per square foot rate.
• This agreement is for Canadian event organizers. It can be used anywhere in Canada.
• A good standard lease agreement like this one saves you so much time and effort in organizing your trade show vendors and exhibitors.
• Buy and download the MS Word template, edit it to fit your needs, use it as often as you like.

USA trade show organizers, rent floor space to exhibitors with this template Trade Show Lease Agreement.

• The exhibitor must provide a layout plan for approval, and indemnify the organizer against any claims for damage or loss.
• The trade show operator will provide electrical power and other necessities.
• The exhibitor will use only the space leased under the agreement. Any additional display or storage space used will be charged at a per square foot rate.
• This legal contract template is provided in MS Word format and can be easily edited to suit your purpose.
• Governed by U.S. laws and intended for use only in the United States.

• The rental is for a specified area of the park only.
• The renter is responsible for clean-up and trash removal.
• Restrictions on use of nails, tacks, staples, spikes, etc. to secure tablecloths to picnic tables.
• No posts or stakes to be used.
• Access to public toilets.
• Vehicles are to be parked in designated parking areas only.
• Dogs are only allowed in designated areas of the park.
• Restrictions on alcohol use within the park.

Lease conference or meeting room space to businesses and organizations with this USA Conference Room Rental Agreement template.

• Payment of rental fees and damage deposit.
• Conference room layout and equipment requirements.
• Food and beverage services to be arranged by the renter.
• The renter is responsible for obtaining a liquor license (if applicable).
• The renter is responsible for obtaining adequate insurance.
• Procedure for cancelling the contract and fees charged for late cancellation.