Vacation Property Forms

Rent out your summer home, vacation cottage or recreational property in Pennsylvania with this Vacation Property Short-Term Rental Agreement.

Purpose of Agreement

A written rental agreement ensures a clear understanding between the property owner and the renter regarding the terms and conditions of the vacation rental.

Payment and Refund of Security Deposit

The agreement sets out the timeline for payment of the security deposit, as well as the conditions under which refunds will be processed.

Description of Rental Property and Supplied Items

A detailed description of the rental property is included in the agreement, specifying items supplied such as appliances, linens, cookware and other amenities.

Restrictions on Use of the Property

Specific restrictions are set forth regarding the use of the property. These may include limitations on smoking, the presence of pets, noise levels, and the number of guests permitted on the premises.

Renter’s Responsibility for Personal Property

The renter is solely responsible for any personal property brought onto the premises during the rental period.

Fees for No-Shows, Changes, and Cancellations

The agreement details the fees payable in the event of a no-show, changes to the reservation, or cancellation after a specified date.

Editable Format

This rental agreement template is provided in MS Word format and is fully editable, allowing users to tailor the document to their specific needs and circumstances.

Jurisdiction

This document template is intended to be used exclusively within the Commonwealth of Pennsylvania.

Do you manage vacation or time share properties on behalf of the owners? Easily create your Property Management Agreements with this ready-made template.

With this customizable template, you can easily create a comprehensive contract for the owners outlining all responsibilities and expectations. The agreement template can be used for individual owners, or for a group of owners in a resort or condominium.

Scope of Property Manager Duties

The property manager’s responsibilities include marketing the vacation property to attract potential renters, securing rental agreements, collecting rental payments and other applicable fees, and distributing the proceeds to the property owner.

Additionally, the manager will arrange cleaning / laundry services and necessary repairs and maintenance, and ensure the property is maintained to a high standard.

Compensation and Expenses

The property manager’s compensation consists of a percentage commission based on rental income, a monthly allowance to cover routine expenses, and reimbursement for the actual costs of cleaning, repairs, and maintenance.

Financial Reporting

Each month, the property manager will pay the collected rental fees to the owner and provide detailed statements of income and expenses. These statements will itemize all revenues and expenses incurred during the month, offering clear financial transparency.

Owner Occupancy Arrangements

Owners are required to coordinate their own occupancy of the vacation property directly with the manager, and must provide advance notice to ensure availability and prevent double-booking.

Promotional Usage by Property Manager

The property manager will be granted a specified number of complimentary nights each year for promotional purposes, supporting marketing efforts and property exposure.

Template Format and Use

This Property Management Agreement template is provided in Microsoft Word format, allowing for full editing and reuse. It is a generic agreement, not country-specific, and can be adapted for use in multiple countries.

Get prospective renters for your vacation home to fill out this Quebec Vacation Property Rental Application.

• The application can be used for summer homes, cottages and cabins. The form contains the following sections:
  • Personal information about the applicant.
  • The desired rental period and length of the rental, based on availability.
  • Rental fees and deposit required to hold the time slot.
• This is a downloadable template which you can customize and mail out, or post online.
• Prepared for use in the Province of Quebec, Canada. English language version only.

Hire a rental manager to oversee the rentals of strata lots in a vacation rental investment pool with this Rental Manager Agreement for Canadian properties.

• The strata lot owner agrees to honour the rental bookings made by the manager.
• The owner indemnifies the manager against any claims or damages due to the owner's failure to honour any booking.
• The use and rental of the unit will comply with applicable legislation governing hotel accommodation rentals.
• The manager is responsible for collecting rents, paying expenses and managing the revenues generated from rentals of the unit.
• The manager will pay related costs and expenses from rental funds collected, such as maintenance, utilities, valet, laundry services, etc.
• Net revenues will be paid to the owner on a monthly basis.
• The manager will provide audited annual financial statements.
• This contract template is available in MS Word format and is fully editable to fit your specific circumstances.
• Intended for use only in Canada.

Do you own a vacation property in common with one or more other owners? Set out the rights and obligations of the co-owners with this Right of Use Agreement.

• The Agreement outlines the use periods for each co-owner / tenants in common during the calendar year.
• Each co-owner has the right to sublease the vacation property to someone else during their assigned use period if they are unable to use it.
• Procedures for leasing to third parties during the balance of the year.
• Provisions for retaining a property manager to look after the property during those times when the co-owners are not there.
• Allocation of payment of taxes, costs and expenses among the co-owners.
• Procedure for selling, mortgaging or dealing with a co-owner's interest if the other co-owners have no pre-emption rights.
• If there are pre-emption rights, the other co-owners have a right of first refusal before any co-owner can deal with his/her percentage interest.
• The Right of Use Agreement can be used for vacation properties almost anywhere in the world.
• Available in MS Word format and fully customizable to meet your specific needs.

Write up a set of Rules and Regulations for users of a time-share vacation condo with this comprehensive template for resort condos in Mexico.

The Rules and Regulations establish how the time-share condo is to be used by members, including:

• an explanation of the condominium project's Points System,
• how to acquire, transfer, exchange and sell Points to other users,
• how to use the project's reservation system,
• general rules and restrictions on use,
• unacceptable behavior of users and guests,
• cleaning and maid service,
• furnishings and equipment in the condo.

This template is provided in MS Word format, and is fully editable.

Get prospective renters for your vacation home to fill out this Saskatchewan Vacation Property Rental Application.

• The application can be used for summer homes, cottages and cabins. The form contains the following sections:
  • Personal information about the applicant.
  • The desired rental period and length of the rental, based on availability.
  • Rental fees and deposit required to hold the time slot.
• Download this free customizable form and edit it to suit your circumstances.
• Prepared for use in the Province of Saskatchewan, Canada.

Rent out your summer home, vacation cottage or recreational property in Saskatchewan with this Vacation Property Rental Agreement.

• Provisions of the Agreement include:
  • payment of the security deposit, and procedure for return of the deposit at the end of the rental,
  • description of the rental property and items supplied with the rental (appliances, linens, kitchenware, etc),
  • restrictions on use of the property, such as smoking, pets, noise, guests,
  • the renter is solely responsible for personal property brought onto the premises,
  • fees payable for no-shows, changes or cancellation of the reservation after a certain date.
• Available in MS Word format and fully editable to fit your situation.
• Intended to be used only in the Province of Sasktchewan, Canada.

Take applications from prospective renters for a vacation home in South Carolina with this Vacation Property Rental Application.

• Before they rent your lakeside cottage, cabin or summer house, have your potential guests provide you with the following information:
  • Rental period desired (based on availability).
  • Amount of deposit required and paid (as of the application date).
  • Number of persons in the applicant's party.
  • Length of stay.
• This is a downloadable template which you can customize and mail out or post online.
• Prepared for use in the State of South Carolina.

Rent your summer home, lake cottage or recreational property to vacationers with this Vacation Property Rental Agreement for South Carolina.

• Provisions of the Agreement include:
  • Payment, refund and use of the security deposit for any damage or missing items.
  • Fees payable for no-shows, changes or cancellation of the reservation after a certain date.
  • Description of the rental property and items supplied, such as appliances, linens, etc.
  • Restrictions on use of the property, such as smoking, pets, noise, guests, alcohol consumption.
  • The renter is solely responsible for personal property brought onto the premises and indemnifies the owner against any claims for loss or damage.
• Available in MS Word format and fully editable so you can customize it as needed.
• Intended to be used only in the State of South Carolina.