Legal Forms

Prepare the Minutes for an annual shareholders meeting of a Canadian business corporation with this downloadable template.

• The template covers all the matters which would be put before the meeting as resolutions, and which the shareholders would vote on, such as approving the financial statements and electing the directors for the coming year.
• With this form, it's easy to fill in the blanks where indicated and prepare the final version of the minutes for distribution to the shareholders.
• Writing up the Minutes of your company's annual shareholders meeting doesn't have to be tedious. Download the template and see how easy it can be.
• Intended to be used only by companies incorporated in Canada under a provincial or federal Business Corporations Act.

Prepare the Minutes for a meeting of the Board of Directors of a Canadian corporation with this downloadable template form.

• The Minutes contain sections for:
  • constitution of the meeting, and determining if a quorum is present,
  • old business which requires attention,
  • the introduction of new business,
  • adjournment of the meeting.
• The template can be used by any company incorporated under a Business Corporations Act across Canada. A French language version is required in Quebec.
• This Canada Minutes of Directors Meeting template is provided in MS Word format.

Use this easy free template to prepare Minutes of a Meeting of the Directors for a UK company.

• The template Minutes contain sections for:
  • attendance,
  • business conducted,
  • resolutions passed, and
  • conclusion of the meeting.
• These template minutes are for companies formed under the Companies Act 2006.
• Intended to be used only in the United Kingdom.

Use this standard template form to take minutes of a meeting of the Board of Directors of a for-profit corporation.

• This is a generic USA template which can be modified by adding State-specific details.
• The template covers the following meeting agenda items:
  • constitution of the meeting,
  • determining if a quorum was met,
  • dispensing with old business from any previous meeting(s),
  • dealing with new business coming before the meeting, and
  • termination of the meeting.
• You can download the template Minutes form immediately after purchasing it, and use it as your standard format for each meeting of the company's directors.

Prepare minutes of an extraordinary general meeting of a UK private company with this downloadable template.

• The template Minutes cover the business for which the meeting was called and sets out the text of resolutions passed at the meeting.
• These UK Minutes of Extraordinary General Meeting are only intended for use by companies formed under the laws of the United Kingdom.

Prepare minutes of the initial directors' meeting of a newly incorporated US company with this downloadable template.

The first Board of Director's meeting must deal with the initial business and pass resolutions to organize the corporation. These matters include:

• adopting a set of by-laws,
• electing the officers,
• adopting the form of share certificate,
• approving subscriptions for shares and issuing the shares to the shareholders, and
• conducting any other business which would properly come before the first meeting.

Format and Jurisdiction

This Minutes of Organizational Meeting of Directors template is provided in MS Word format and is easy to download and use. It was written for use by corporations incorporated in the United States.

Use this easy template to prepare the Minutes of the organization meeting of a Canadian corporation after an amalgamation.

Purpose of Minutes of Meeting

After an amalgamation of two companies in Canada, the amalgamated corporation must hold an initial meeting of directors and shareholders to address organizational matters.

These template Minutes include:

• appointment of directors to hold office until the next annual meeting,
• appointment of the corporate officers who will perform certain duties for the corporation,
• adopting by-laws for the new corporation,
• issuing shares of stock to the shareholders.

Format and Jurisdiction

The template is available in MS Word format and is fully customizable. These Minutes are prepared to comply with Canadian corporate laws and are intended to be used only in Canada.

Prepare Minutes for a Special Meeting of Shareholders with this Canadian corporate minutes template.

Keep accurate corporate records with this professionally drafted Special Meeting of Shareholders Minutes template for Canadian corporations. This downloadable and fully editable document helps you create a clear written record of the decisions made at a special shareholders' meeting, supporting good corporate governance and helping your corporation maintain complete minute book records.

Whether your corporation is federally incorporated under the Canada Business Corporations Act (CBCA) or incorporated under a provincial or territorial Business Corporations Act, this template provides a practical framework for documenting special shareholder business.

Download instantly after purchase and customize the document in Microsoft Word to suit your corporation's specific circumstances.

What's Included in the Template

This Canadian Special Meeting of Shareholders Minutes template includes sections for:

• Constitution and opening of the meeting.
• Confirmation of quorum.
• Appointment of the chair and secretary of the meeting.
• Details of the special business considered.
• Shareholder resolutions and voting results.
• Adjournment of the meeting.
• Signature blocks for the appropriate officers.

Why Use This Template?

• Designed for Canadian corporations.
• Suitable for federal and most provincial corporate statutes.
• Fully editable Microsoft Word format.
• Easy to customize for your specific corporate needs.
• Affordable alternative to having to prepare routine corporate minutes from scratch. Reuse the template as often as necessary.
• Ideal for maintaining a complete and well-organized corporate minute book.
• Instant download immediately after purchase.

Note: A French translation may be required for use in Quebec and Nova Scotia.

Who Can Use This Template?

This template is appropriate for:

• Federal corporations incorporated under the Canada Business Corporations Act
• Corporations incorporated under a provincial or territorial Business Corporations Act
• Private and public corporations that are required to maintain a corporate minute book

Frequently Asked Questions

What constitutes a special meeting of shareholders?

A special meeting of shareholders in Canada is a meeting called to consider one or more specific matters that cannot wait until the annual meeting or that require shareholder approval outside the ordinary annual business of the corporation.

Examples of matters commonly dealt with at a special meeting include:

• Amending the corporation's articles.
• Approving an amalgamation or merger.
• Authorizing a sale of substantially all of the corporate assets.
• Approving a corporate reorganization.
• Considering other matters requiring shareholder approval under applicable provincial legislation or the corporation's governing documents.

Under the Canada Business Corporations Act, all business conducted at a shareholders' meeting other than the routine annual matters—such as receiving financial statements, electing directors, appointing the auditor, and approving previous minutes—is considered special business.

Who can call a special meeting of shareholders?

In general, the directors of a Canadian corporation may call a special meeting of shareholders at any time that they consider necessary. However, the CBCA also gives shareholders an important right. Under s. 143 of the Canada Business Corporations Act:

(t)he holders of not less than five per cent of the issued shares of a corporation that carry the right to vote at a meeting sought to be held may requisition the directors to call a meeting of shareholders for the purposes stated in the requisition.

If the directors fail to call the meeting within 21 days after receiving a valid requisition, the requisitioning shareholders may, in many cases, call the meeting themselves in accordance with the Act.

NOTE: Provincial Business Corporations Act legislation may have different requirements. For example, the Quebec Business Corporations Act (chapter S-31.1) requires the holders of 10% of the voting shares to sign the requisition.

Learn more about special shareholder meetings:

• Canada Business Corporations Act, Part XII—Shareholders
• "Navigating shareholder activism: The role of shareholder-called meetings" | Lexpert.ca

Are shareholder meeting minutes legally required in Canada?

All business corporations incorporated federally or provincially in Canada are required to maintain records of shareholder meetings as part of their corporate records and minute book documentation.

Properly prepared minutes provide evidence of the decisions taken by the directors and approved by shareholders and are important for legal, tax, banking, financing, and regulatory purposes.

Can I edit the document template?

Yes. The template is supplied in an editable Microsoft Word format so you can modify it to reflect the particulars of your corporate meetings, resolutions, and participants.

Is this template suitable for all provinces?

Yes. The template is intended for use by corporations incorporated federally or under any provincial or territorial Business Corporations Act. As corporate legislation varies slightly between jurisdictions, you should review the document to ensure it meets your corporation's specific requirements. A French-language version may be required for use in Quebec and Nova Scotia.

Maintain Accurate Corporate Records

Well-prepared shareholder meeting minutes demonstrate sound corporate governance, preserve an accurate history of shareholder decisions, and help maintain the legal integrity of your corporation's minute book.

Download this Canadian Special Meeting of Shareholders Minutes template today and create professional corporate records quickly, affordably, and with confidence.

These boilerplate agreement clauses can be used in most types of legal agreements and contracts. The clauses include the following:

1. amendments to the contract,
2. severability of articles and clauses,
3. contra proferentum,
4. counterpart signatures,
5. interpretation provisions (ordinary usage, gender, singular or plural),
6. English language clause (for Canadian contracts - it includes the French translation of the clause),
7. entire agreement clause,
8. inurement (binding effect),
9. force majeure,
10. further assurances,
11. governing law,
12. headings,
13. schedules incorporated by reference,
14. independent contractor clause,
15. independent legal advice provision,
16. joint and several obligations,
17. method of giving notices,
18. arbitration clauses for several countries,
19. supercession of agreement,
20. supplementary agreement,
21. limited time for performance,
22. time of the essence,
23. right to injunction,
24. prevailing party clause (for US contracts),
25. no waiver unless in writing.

Every person who prepares legal contracts should have a copy of these miscellaneous contract provisions handy. Buy and download the file for your precedent library.

If you gave a waiver and release to a property owner on a Mississippi construction project but have not been paid, you have 60 days to file an Affidavit of Non-Payment.

• The Affidavit must be filed with the county clerk within 60 days of the date of the Waiver and Release.
• After filing, you then have 2 days to serve the Affidavit on the property owner.
• This form is provided in MS Word format.
• Intended to be used only in the State of Mississippi.