Products tagged with 'minute book form'

Designate the bank for a USA corporation with this template Directors Resolution.

• The Board of Directors resolves that the bank named in the Resolution will act as the corporation's banker.
• The Board authorizes the signing officers to sign and deliver all documents that the bank may require in order to open accounts and carry on the banking arrangements.
• This free corporate resolution form is available as a MS Word template.

Prepare a Directors Resolution authorizing the issue of new shares of stock with this free template for USA corporations.

• Each time the corporation receives a subscription for shares of stock, the issue of the shares must be approved by the directors.
• The Board resolves to accept the subscription and once the share price is paid, the corporate secretary is authorized to issue a stock certificate.
• You can re-use this template every time a new share issue needs to be approved.
• The USA Directors Resolution form for issuing new shares can be used by any company incorporated in the United States that has share capital.

Ratify a past resolution of a corporation's directors with this free downloadable Directors' Resolution template for U.S. profit corporations.

• Occasionally a corporate resolution will go missing from the Minute Book. The directors can remedy the situation by ratifying all of the past resolutions.
• Download this free template Resolution and have it signed by the Board.
• Available in MS Word format.

Request a replacement share certificate for one that has been lost or destroyed with this Statutory Declaration form for Canadian shareholders.

• The Declaration must be made by the shareholder in front of a Commission for Oaths or a Notary Public, and sent to the secretary of the corporation to request a new certificate in replacement of the missing one.
• This form is available as a downloadable and fully editable MS Word file.
• Intended for use only in Canada.

Prepare the Minutes for a meeting of the Board of Directors of a Canadian corporation with this downloadable template form.

• The Minutes contain sections for:
  • constitution of the meeting, and determining if a quorum is present,
  • old business which requires attention,
  • the introduction of new business,
  • adjournment of the meeting.
• The template can be used by any company incorporated under a Business Corporations Act across Canada. A French language version is required in Quebec.
• This Canada Minutes of Directors Meeting template is provided in MS Word format.

Prepare Minutes for a Special Meeting of Shareholders with this Canadian corporate minutes template.

Keep accurate corporate records with this professionally drafted Special Meeting of Shareholders Minutes template for Canadian corporations. This downloadable and fully editable document helps you create a clear written record of the decisions made at a special shareholders' meeting, supporting good corporate governance and helping your corporation maintain complete minute book records.

Whether your corporation is federally incorporated under the Canada Business Corporations Act (CBCA) or incorporated under a provincial or territorial Business Corporations Act, this template provides a practical framework for documenting special shareholder business.

Download instantly after purchase and customize the document in Microsoft Word to suit your corporation's specific circumstances.

What's Included in the Template

This Canadian Special Meeting of Shareholders Minutes template includes sections for:

• Constitution and opening of the meeting.
• Confirmation of quorum.
• Appointment of the chair and secretary of the meeting.
• Details of the special business considered.
• Shareholder resolutions and voting results.
• Adjournment of the meeting.
• Signature blocks for the appropriate officers.

Why Use This Template?

• Designed for Canadian corporations.
• Suitable for federal and most provincial corporate statutes.
• Fully editable Microsoft Word format.
• Easy to customize for your specific corporate needs.
• Affordable alternative to having to prepare routine corporate minutes from scratch. Reuse the template as often as necessary.
• Ideal for maintaining a complete and well-organized corporate minute book.
• Instant download immediately after purchase.

Note: A French translation may be required for use in Quebec and Nova Scotia.

Who Can Use This Template?

This template is appropriate for:

• Federal corporations incorporated under the Canada Business Corporations Act
• Corporations incorporated under a provincial or territorial Business Corporations Act
• Private and public corporations that are required to maintain a corporate minute book

Frequently Asked Questions

What constitutes a special meeting of shareholders?

A special meeting of shareholders in Canada is a meeting called to consider one or more specific matters that cannot wait until the annual meeting or that require shareholder approval outside the ordinary annual business of the corporation.

Examples of matters commonly dealt with at a special meeting include:

• Amending the corporation's articles.
• Approving an amalgamation or merger.
• Authorizing a sale of substantially all of the corporate assets.
• Approving a corporate reorganization.
• Considering other matters requiring shareholder approval under applicable provincial legislation or the corporation's governing documents.

Under the Canada Business Corporations Act, all business conducted at a shareholders' meeting other than the routine annual matters—such as receiving financial statements, electing directors, appointing the auditor, and approving previous minutes—is considered special business.

Who can call a special meeting of shareholders?

In general, the directors of a Canadian corporation may call a special meeting of shareholders at any time that they consider necessary. However, the CBCA also gives shareholders an important right. Under s. 143 of the Canada Business Corporations Act:

(t)he holders of not less than five per cent of the issued shares of a corporation that carry the right to vote at a meeting sought to be held may requisition the directors to call a meeting of shareholders for the purposes stated in the requisition.

If the directors fail to call the meeting within 21 days after receiving a valid requisition, the requisitioning shareholders may, in many cases, call the meeting themselves in accordance with the Act.

NOTE: Provincial Business Corporations Act legislation may have different requirements. For example, the Quebec Business Corporations Act (chapter S-31.1) requires the holders of 10% of the voting shares to sign the requisition.

Learn more about special shareholder meetings:

• Canada Business Corporations Act, Part XII—Shareholders
• "Navigating shareholder activism: The role of shareholder-called meetings" | Lexpert.ca

Are shareholder meeting minutes legally required in Canada?

All business corporations incorporated federally or provincially in Canada are required to maintain records of shareholder meetings as part of their corporate records and minute book documentation.

Properly prepared minutes provide evidence of the decisions taken by the directors and approved by shareholders and are important for legal, tax, banking, financing, and regulatory purposes.

Can I edit the document template?

Yes. The template is supplied in an editable Microsoft Word format so you can modify it to reflect the particulars of your corporate meetings, resolutions, and participants.

Is this template suitable for all provinces?

Yes. The template is intended for use by corporations incorporated federally or under any provincial or territorial Business Corporations Act. As corporate legislation varies slightly between jurisdictions, you should review the document to ensure it meets your corporation's specific requirements. A French-language version may be required for use in Quebec and Nova Scotia.

Maintain Accurate Corporate Records

Well-prepared shareholder meeting minutes demonstrate sound corporate governance, preserve an accurate history of shareholder decisions, and help maintain the legal integrity of your corporation's minute book.

Download this Canadian Special Meeting of Shareholders Minutes template today and create professional corporate records quickly, affordably, and with confidence.