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Organizational and Minute Book Forms Package | Canada
Download this package of minute book forms to organize a Canadian business corporation.
This package contains the forms that the Business Corporations Act requires a corporation to keep in its Minute Book, including:
- a set of corporate By-laws;
- organizational resolutions of the initial directors and shareholders;
- Consent to Act forms to be signed by each director and / or officer of the company;
- a register of share transactions to record the initial share issuances;
- shareholder ledgers, to be filled out for each shareholder;
- register of directors and managers of the corporation.
The Canada Organizational and Minute Book Forms Package is downloadable and easy to use, and contains everything you need to organize a new corporation.
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Annual Corporate Resolutions | Canada
Prepare the Annual Resolutions of the shareholders and directors of a Canadian business corporation with this package of forms.
- In small privately held corporations, it is common to pass Resolutions instead of holding a formal annual meeting, to deal with all the business that must be covered in the corporation's annual meeting.
- This package is a convenient time-saver for corporate lawyers and paralegals. It contains the following template forms:
- Resolution of the directors appointing the corporate officers and approving the financial statements.
- Resolution of the voting shareholders approving the financials and electing the directors.
- Resolution of all of the shareholders appointing auditors or waiving the audit requirement.
- Cover letter to be sent by a law firm to its corporate clients, enclosing the forms and giving instructions to the client.
- This package of Canada Annual Resolutions Forms can be used for federal companies and in Alberta, British Columbia, Saskatchewan, Ontario, New Brunswick, Nunavut, Yukon and Northwest Territories. French language translation required for Quebec.
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Minutes of Directors Meeting | Canada
Prepare the Minutes for a meeting of the Board of Directors of a Canadian corporation with this downloadable template form.
- The Minutes contain sections for:
- constitution of the meeting, and determining if a quorum is present,
- old business which requires attention,
- the introduction of new business,
- adjournment of the meeting.
- The template can be used by any company incorporated under a Business Corporations Act across Canada. A French language version is required in Quebec.
- This Canada Minutes of Directors Meeting template is provided in MS Word format.
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Declaration of Mailing Notices for Shareholder Meeting | Canada
Use this downloadable template to prepare a Declaration of Mailing regarding the sending of notices for an upcoming annual meeting of shareholders of a Canadian corporation.
- The Declaration contains the following information:
- the date, time and place on which the shareholder meeting will be held, and
- the date on which the notices were mailed, in accordance with the applicable legislation under which the corporation was incorporated.
- This form is in MS Word format and is fully editable.
- The form can be used for a federal corporation and in any Canadian province which has a Business Corporations Act.
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Agenda for Annual Shareholders Meeting | Canada
Set the agenda for an annual shareholders meeting of a Canadian corporation with this template form and procedural guide.
- The agenda form covers:
- the items of business that are required to be dealt with in the meeting (such as the annual election of the directors),
- a set of guidelines for conducting the meeting, and
- the procedure for taking a poll if any shareholder requests a poll to be taken.
- This is a reusable and fully editable form in MS Word format.
- Intended for use only for companies incorporated in Canada under a provincial or federal Business Corporations Act.
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