Film Production Logs and Forms

Record details of each film or tape reel with this free Film and Tape Log for Film Production form.

• The log form tracks which reel of film or roll of tape each scene and take is recorded on during filming.
• The form can be filled in on a computer and printed, or used as a preprinted form to be filled in by hand.

The Film / Tape Log sheet is a fully editable film production form. Ideal for student filmmakers.

Make up your contact sheets for the cast and crew of a film or TV production with these downloadable forms.

• The file contains two templates, one to be used for cast and one for crew members.
• Fill in each contact sheet with the names of everyone involved in the filming, their phone, cell and pager numbers and emails at which they can be reached.
• This is a reusable digital template which can be filled in on a PC or laptop, or printed off in blank form and filled in by hand.
• Available in MS Word format.

Sign a contract with a property owner to use their home or land as a location in a motion picture with this Film Location Agreement.

• The owner of the property will permit the production company to use the property in connection with the production, exhibition, advertising and promotion of the film, in return for a per diem fee.
• The owner may also receive a screen credit, at the producer's discretion.
• The owner agrees that the production company may make alterations to the location as required, provided that they first obtain the owner's written permission.
• The owner indemnifies the production company and releases them from any liability, claims or demands.
• This template is available in MS Word format and is fully customizable so it can be used on multiple locations and on subsequent film projects.

Are you doing location filming? You need this Film Location Contact List.

• When on location, your crew needs a list of the property owners and other persons that would need to be contacted if there were any problems (lost keys, no access, damage to property, etc).
• Fill out the form with the relevant information for each person and provide copies to every department.
• The form is a MS Word template which can be filled in electronically or by hand.
• Reusable and customizable.

Before shooting begins, have the location manager complete this Film Location Fire Safety Inspection Checklist.

• The inspection should be conducted to ensure maximum protection of all cast and crew and to reduce the production company's liability for loss or damage claims.
• Use the checklist to record information about:
  • permits required,
  • access, exits and fire lanes,
  • designated parking areas,
  • special effects requiring pyrotechnics,
  • any flammable materials to be used on site,
  • welding, cutting and grinding,
  • electrical and lighting,
  • smoking restrictions,
  • firefighting materials and fire safety measures to be employed.
• Don't take chances with the lives of your cast and crew. Get a copy of the Film Location Fire Safety Inspection Checklist for your location department.

Use this easy template to write a Location Scouting Report for a film or TV production.

The report includes:

• Contact information for the property owners.
• Which scenes are being considered for shooting there.
• Day/night and interior/exterior shots.
• What sort of security and emergency services are needed.
• Dimensions and finishes.
• Light sources and sound environment.
• Access to electrical supply.
• Facilities and parking available.
• Special problems or considerations.

The Film Location Scouting Report form can be tailored to your specific requirements. Don't leave home without it.

There are a lot of people working on every film or TV production. As the producer, it's your job to keep them safe. Make sure they all have a copy of this Film Production Health and Safety Manual.

• filming in and around vehicles (cars, aircraft, trains),
• working with animals,
• excavation, demolition, construction,
• firearms and other weapons,
• hazardous ⁄ toxic substances,
• cranes, hoists, elevating platforms,
• lighting and electrical safety,
• outdoor, wilderness and water locations,
• personal protective gear and clothing,
• stunts and special effects,
• fire, smoke and fog.

Implementing health and safety measures not only reduces accidents and injuries, it may lower your insurance premiums. The Film Production Health and Safety Manual should be part of every production company's employee documentation.

Safety rules are essential on a film shoot. Prepare a set of Production Safety Guidelines with this easy-to-use template, and pass it around to everyone at your regular safety meetings.

• These guidelines are not suggestions - they are mandatory, and must be followed by all cast and crew during filming, whether on location or in the studio.
• The Guidelines cover:
  • ways to prevent injury and illness on set;
  • safety rules that must be strictly followed;
  • reporting violations or hazards;
  • safety meetings and records of meetings;
  • disciplinary action for violations;
  • how to prepare injury / illness reports;
  • responsibility of employees for safety of themselves and others.
• Failure to educate your employees and contractors about proper safety measures could leave you liable in the event of death or injury.

Indie filmmakers can track their daily shooting schedule with this downloadable template for film and television productions.

• The schedule sheet breaks down each day's shooting by:
  • scene numbers, day/night, interior/exterior, location and action shot,
  • page numbers and total pages shot,
  • cast, extras, animals,
  • props, set dressing, special equipment, vehicles,
  • sound, camera, additional labor,
  • costumes, makeup,
  • visual and special effects,
  • video and music playback.
• Available as a customizable and reusable MS Word template.

Make sure all your cast and crew know what the standard operating procedures are for your film production. Write them up using this customizable template which covers procedures for:

• approvals;
• day calls;
• overtime and upgrades;
• daily production reports;
• purchases and purchase orders;
• petty cash and check requisitions;
• payroll and time sheets;
• personal vehicle and box ⁄ kit rentals;
• recoverable assets;
• promotions;
• per diem and incidentals on out-of-town locations;
• traffic accidents and tickets;
• cell phones;
• office supplies and furniture;
• safety and personal injury;
• production loss or damage;
• lost or stolen property.

You could write up your own set of Standard Operating Procedures for the production. Or you can buy and download this one and save yourself countless hours of work. Tough decision, huh?