Canada Corporate Forms

Incorporate your company and prepare your corporate Minute Book with these easy to use forms for Canadian companies.

Incorporating your company is an essential step for business owners in Canada. This process can be streamlined by using user-friendly forms specifically designed for Canadian companies.

By preparing the necessary incorporation documents and organizing your corporate Minute Book, you can ensure compliance and proper governance from the outset.

Preparing Incorporation Forms and Related Documents

A range of template forms is available for Canadian federal companies as well as for each province and territory. These downloadable resources help you efficiently prepare all required documents for incorporation.

Organizing Corporate Structure and Documentation

To properly organize a new corporation, it is important to complete key resolutions and corporate approvals. These include appointing directors and officers, issuing shares, providing notice of meetings, and preparing minutes for both director and shareholder meetings. These resources also support the general conduct of the corporation’s affairs.

Jurisdiction-Specific Incorporation Information and Forms

To assist with the incorporation process, you can access information and forms specific to each Canadian jurisdiction by selecting the relevant link below:

 

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Certificate of Incumbency for a Canadian corporation

Certificate of Incumbency | Canada

Prepare a Certificate of Incumbency for a Canadian corporation with this free template.

  • A Certificate of Incumbency is typically required for transactions such as an asset purchase and sale, or the funding of a mortgage or advancement of credit facilities by a financial institution.
  • The Certificate must be prepared and signed by an officer of the corporation.
  • It gives information about the current shareholders, directors and officers of the corporation.
  • This free Canada Certificate of Incumbency form is a downloadable MS Word document.
$0.00
Certificate of Representations and Warranties form for Canadian corporation

Certificate of Representations and Warranties | Canada

Use this free template to prepare a Certificate of Representations and Warranties for a Canadian corporation.

  • Banks and lenders in Canada usually require corporate borrowers to provide a Certificate of Representations and Warranties.
  • The certificate is to be signed by an officer of the corporation.
  • This is a free document in MS Word format.
  • Intended to be used only in Canada.
$0.00
Canada Change of Directors forms

Change of Directors Package | Canada

Prepare the corporate documents necessary to approve a change of directors for a Canadian corporation with this Change of Directors Forms Package.

  • The package contains the following template forms:
    • Resignation of the outgoing director.
    • Consent of the incoming director to act in that capacity.
    • Resolutions of the directors and shareholders of the corporation accepting the resignation of the outgoing director and appointing the incoming director to replace them.
  • These forms can be used for federally incorporated companies and for provincial corporations incorporated under a Business Corporations Act.
  • These are English language forms which will require translation for use in Quebec.
  • Available in MS Word format.
  • Intended to be used only in Canada.
$7.99
Canada Consent of trade mark owner to use of name

Consent of Trade Mark or Trade Name Owner to Use of Name | Canada

Give consent for a new company to use a name similar to your trade mark with this free Canada Consent of Trade Mark or Trade Name Owner to Use of Name.

  • The consent is required when a corporate name chosen for a new incorporation is deemed to be substantially similar to an existing trade mark or trade name.
  • The owner of the existing trade mark or trade name (who is also a principal of the new company) must consent in writing to the use of the name.
  • The Consent Form is then filed together with the Articles of Incorporation for the new company.
  • This free Canada Consent of Trade Mark or Trade Name Owner to Use of Name form is available in MS Word format.
$0.00
Canada Corporate Borrowing Bylaw form

Corporate Borrowing Bylaw | Canada

Establish the borrowing powers of the directors of a Canadian business corporation with this downloadable Corporate Borrowing Bylaw form.

  • In accordance with the requirements of the Business Corporations Act, the borrowing bylaw sets out the powers of the directors to:
    • borrow money,
    • create debt obligations,
    • grant security to lenders on behalf of the corporation, and
    • delegate those powers to committees or officers.
  • The Corporate Borrowing Bylaw can be used for federal corporations and in the provinces and territories of Alberta, BC, Saskatchewan, Ontario, New Brunswick, Nunavut, Yukon and NWT.
$2.50
Free corporate indemnity form for directors and officers of Canadian corporation

Corporate Indemnity of Directors and Officers | Canada

Indemnify corporate directors and officers against claims or losses with this free Indemnity Form for Canadian corporations.

  • The corporation indemnifies the directors and officers against claims or losses arising as a result of their acting in their capacity as a director or officer of the corporation.
  • Sitting on the board of a corporation, non-profit or condominium can be a risky proposition these days, and directors don't want to leave themselves open to lawsuits because of actions they took on behalf of the company.
  • Corporations should make it standard practice to indemnify every director and officer to protect them against liability.
  • Available in MS Word format.
  • Prepared for use by companies incorporated in Canada.
$0.00
Corporate resolutions to amend the share structure of a Canadian business corporation

Corporate Resolution to Amend Share Structure | Canada

Authorize a change to the share structure of a Canadian business corporation with this free corporate resolution form.

  • The Resolution will be signed by the corporation's directors and shareholders to authorize amendments to the Articles of Incorporation with respect to:
    • the classes of shares that the corporation is authorized to issue,
    • the rights and obligations attaching to each share class.
  • Available in MS Word format.
  • Intended to be used only by Canadian corporations.
$0.00
Canada Corporate Resolution Forms to Approve Land Purchase

Corporate Resolutions to Approve Land Purchase | Canada

Approve the purchase of commercial land by a Canadian corporation with these template Corporate Resolutions to Approve Land Purchase.

  • The directors of the corporation authorize the corporation to proceed with the purchase of the land.
  • The decision is ratified and approved by the shareholders.
  • You can use these Corporate Resolutions to Approve Land Purchase for any Canadian or provincial corporation that was formed under a Business Corporations Act. A different form may be required in Quebec.
$2.50
Canada Directors Resolution advising dissolution of corporation

Directors Resolution Advising Dissolution of Corporation | Canada

Pass a resolution of the board of directors to advise the shareholders to dissolve a Canadian corporation with this downloadable template.

  • The Board of Directors are charged with acting in the best interests of the shareholders and they have determined the best course of action is to dissolve the corporation.
  • The directors resolve to notify the shareholders that they are calling a shareholder meeting to advise them to proceed with the corporation's dissolution.
  • This corporate template can be used by federal corporations and in all provinces except for Manitoba, Nova Scotia, Prince Edward Island, and Newfoundland & Labrador.
  • Download the free MS Word template and fill in the relevant details.
$0.00
Canada Directors Resolution appointing corporate officers

Directors Resolution Appointing Officers | Canada

Appoint the corporate officers for a Canadian corporation with this template Directors Resolution.

  • A business corporation in Canada must appoint officers to fill the roles set out in its by-laws (such as a president, secretary, treasurer, etc). It is the responsibility of the directors to appoint those individuals.
  • The Board of Directors pass resolutions appointing the officers for the corporation and assigning duties to each officer.
  • This template can be used by any Canadian or provincial corporation that was formed under a Business Corporations Act. A different form may be required in Quebec.
  • This is a downloadable and easy-to-use MS Word document. You can download it immediately after purchase.
$2.50
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