Canada Corporate Forms
Incorporate your company and prepare your corporate Minute Book with these easy to use forms for Canadian companies.
Incorporating your company is an essential step for business owners in Canada. This process can be streamlined by using user-friendly forms specifically designed for Canadian companies.
By preparing the necessary incorporation documents and organizing your corporate Minute Book, you can ensure compliance and proper governance from the outset.
Preparing Incorporation Forms and Related Documents
A range of template forms is available for Canadian federal companies as well as for each province and territory. These downloadable resources help you efficiently prepare all required documents for incorporation.
Organizing Corporate Structure and Documentation
To properly organize a new corporation, it is important to complete key resolutions and corporate approvals. These include appointing directors and officers, issuing shares, providing notice of meetings, and preparing minutes for both director and shareholder meetings. These resources also support the general conduct of the corporation’s affairs.
Jurisdiction-Specific Incorporation Information and Forms
To assist with the incorporation process, you can access information and forms specific to each Canadian jurisdiction by selecting the relevant link below:
- Government of Canada - How to incorporate a business
- Alberta - Corporate Registry Forms for businesses
- British Columbia - Businesses & Incorporated Companies
- Manitoba - How to file Articles of Incorporation
- New Brunswick - Incorporation / Registration of a Business
- Newfoundland and Labrador - Incorporating a company
- Northwest Territories - Information on incorporating a corporation
- Nova Scotia - Incorporating a business or non-profit
- Nunavut - Corporate Registries forms and information
- Ontario - Business Registry
- Prince Edward Island - Choosing your business structure in PEI
- Saskatchewan - How to register a business or incorporate
- Quebec - Enterprise Register
- Yukon - Incorporate a Yukon business corporation
Shareholders Resolution to Dissolve Corporation | Canada
Authorize the voluntary dissolution of a Canadian corporation with this downloadable Special Resolution of the Shareholders.
- The shareholders authorize the directors to take all steps necessary to voluntarily dissolve the corporation.
- The directors are instructed to discharge all of the corporation's liabilities and distribute the assets.
- This template can be used by any company incorporated under a Business Corporations Act, whether federally or provincially. This form may not be valid in Quebec.
- You cannot use this form for an involuntary dissolution.
- This is a downloadable MS Word document which can be modified to fit your specific circumstances.
Shareholders Resolution to Reduce Stated Capital | Canada
Authorize the reduction of the stated capital of a Canadian corporation's shares with this Special Resolution of the Shareholders.
- The corporation intends to make a distribution to the shareholders, which does not exceed the current stated capital amount of the shares.
- The shareholders resolve to reduce the stated capital amount prior to the proposed distribution.
- The directors may revoke the Special Resolution without further approval.
- This Resolution template can be used by any company incorporated across Canada under a Business Corporations Act, whether federally or provincially. This form may not be valid in Quebec.
- Available in MS Word format.
Special Resolution to Reorganize Share Capital | Canada
Pass a special resolution to reorganize the share capital of a Canadian corporation with this easy-to-use template.
- The special resolution is passed by the directors. It authorizes the corporation to amend its Articles of Incorporation and to convert the shares as part of a corporate reorganization.
- The form can be used by federal corporations and by any provincial corporation incorporated under a Business Corporations Act (Alberta, BC, Saskatchewan, Ontario, New Brunswick, Yukon, NWT and Nunavut). A different form may be required in Quebec.
- Available as a downloadable MS Word document.
Special Shareholder Meeting Forms | Canada
Prepare documents for a special meeting of shareholders with this Shareholder Meeting Forms Package for Canadian corporations.
- The package contains:
- Notice of Meeting
- Information Circular prepared by the Board of Directors
- Appointment of Proxy form
- Resolutions to be voted on by the shareholders
- Meeting Minutes template
- Scrutineer's List.
- All of the templates are contained in one downloadable file in MS Word format.
- Intended to be used only by companies incorporated under a Business Corporations Act in Canada (federal or provincial).
Waiver of Notice Forms for Directors Meetings | Canada
This Waiver of Notice Forms package contains waiver and consent forms for meetings of directors of a Canadian corporation.
The directors can waive the requirement for receiving notice and consent to holding the meeting without notice by signing one of these waiver forms.
What is Included in the Package
This downloadable package contains Waiver of Notice Forms for:
- the initial organizational meeting of directors;
- annual meetings, and
- special meetings.
Using the Templates
These template forms can be used by corporations incorporated under a Business Corporations Act anywhere in Canada. The forms are available in MS Word format and are fully editable and reusable.
