Products tagged with 'rental property management form'

Learn how to show and market a rental property to prospective tenants with this list of guidelines and tips.

The checklist contains information and tips about different aspects of marketing a rental unit, including:

• how to advertise a vacant rental unit,
• how to stage an open house,
• ensuring that tenants receive relevant information about the property and about the surrounding neighborhood,
• highlighting the special features of the property, and
• how to make the property as appealing as possible to potential renters.

Rental Application Included

The form also includes a Rental Application form, which you should always keep handy during viewings so that interested parties can fill it out on the spot.

Format and Usability

The checklist form is available in MS Word format and is fuilly customizable. This is a generic form that can be used anywhere.

Landlords are required to attach these lead-based paint and radon gas disclosures to leases and rental agreements for residential tenancies in the United States.

• The first disclosure statement covers the presence of lead-based paint and/or lead-based paint hazards within the rental premises and must be attached to all rental agreements and leases for properties built before 1978.
• The second disclosure is for the presence of radon gas. Some states have laws requiring radon gas disclosure, but whether or not your state requires this disclosure, if the rental property is located in an area known to have radon problems and you fail to test for radon or warn your tenants, you could be sued if the tenants suffer any harm as a result.
• Both parties must sign the disclosure statements, otherwise the rental agreement / lease will terminate.
• Available as a free MS Word download.
• These forms are prepared for use within the United States.

U.S. leasing agents, sign up a client for your services with this template Brokerage Contract for Property Leasing.

• The client grants the broker the exclusive right to procure tenants for a rental property, and to negotiate the terms of the lease.
• The broker will be paid a commission for each new lease and for each lease renewal obtained by the broker.
• The client agrees to refer all inquiries from potential tenants to the broker.
• If the broker enlists the help of other brokers, the broker agrees to pay their commissions and the client will not be responsible for paying any additional amounts.
• The broker is authorized to advertise the property, and agrees to provide signs indicating that the property is for rent.
• This form is available as a fully editable MS Word document.
• Intended to be used only in the United States.

This Inspection Report for a commercial business premises can be completed by the landlord, property manager, or leasing agent at the end of the current tenant's lease term.

• The inspection should include all areas used by the tenant, including:
  • the condition of the rental premises itself,
  • all common areas used by the tenant (elevators, hallways, washrooms, etc),
  • the building exterior (if applicable),
  • sidewalks and other areas of the grounds used by the tenant,
  • parking areas allocated to the tenant,
  • signage.
• This is a generic form that can be used anywhere.
• Available in MS Word format, fully customizable to meet your exact needs.

When a commercial tenant moves out, the landlord or property manager is responsible for returning the security deposit along with this Refund Statement.

• The Refund Statement sets out the details of the termination or expiry of the lease, the amount of the deposit, and how much is being returned.
• If any amounts are deducted from the security deposit, they must be recorded and reasons given to substantiate the deduction.
• This is a generic form that can be used by landlords and rental property managers anywhere. 
• The template is fully customizable to allow you to add items and make any desired changes.

Do you manage vacation or time share properties on behalf of the owners? Easily create your Property Management Agreements with this ready-made template.

With this customizable template, you can easily create a comprehensive contract for the owners outlining all responsibilities and expectations. The agreement template can be used for individual owners, or for a group of owners in a resort or condominium.

Scope of Property Manager Duties

The property manager’s responsibilities include marketing the vacation property to attract potential renters, securing rental agreements, collecting rental payments and other applicable fees, and distributing the proceeds to the property owner.

Additionally, the manager will arrange cleaning / laundry services and necessary repairs and maintenance, and ensure the property is maintained to a high standard.

Compensation and Expenses

The property manager’s compensation consists of a percentage commission based on rental income, a monthly allowance to cover routine expenses, and reimbursement for the actual costs of cleaning, repairs, and maintenance.

Financial Reporting

Each month, the property manager will pay the collected rental fees to the owner and provide detailed statements of income and expenses. These statements will itemize all revenues and expenses incurred during the month, offering clear financial transparency.

Owner Occupancy Arrangements

Owners are required to coordinate their own occupancy of the vacation property directly with the manager, and must provide advance notice to ensure availability and prevent double-booking.

Promotional Usage by Property Manager

The property manager will be granted a specified number of complimentary nights each year for promotional purposes, supporting marketing efforts and property exposure.

Template Format and Use

This Property Management Agreement template is provided in Microsoft Word format, allowing for full editing and reuse. It is a generic agreement, not country-specific, and can be adapted for use in multiple countries.