Workplace Manuals and Policies

Prepare an Employee Disciplinary Rules and Procedure Memorandum for your company with this easy-to-use template.

The memorandum sets out the following:

• rules of conduct to be followed by all employees,
• the company's equal opportunity and harassment policies,
• drug and alcohol use,
• use of company property and proprietary information,
• use of computing resources,
• the disciplinary process,
• the employee's right to appeal.

This Employee Disciplinary Rules and Procedure Memorandum is provided in MS Word format, and can be easily edited to fit your specific circumstances.

This ready-made Employee Manual is a comprehensive template of policies and procedures you can use for your company.

• The Manual covers all of the general topics related to employment matters including:
  • expectations of both the employer and the employee with respect to job performance,
  • benefits packages,
  • vacation, holidays and paid leave,
  • personnel administration,
  • performance review process,
  • insurance coverage (medical, long-term disability, etc),
  • profit sharing and incentive programs,
  • professional code of conduct,
  • company meetings.
• This Employee Manual template is a fully customizable MS Word document.
• This is a generic document that can be used anywhere.

Employers, prepare an Employee Tardiness and Absenteeism Policy Statement for your company with this ready-made template.

This Employee Tardiness and Absenteeism Policy Statement provides clear guidelines for managing excessive and unscheduled absences by staff. The following sections outline the policy’s main components and procedures.

Excused and Unexcused Tardiness or Absence

The company distinguishes between excused and unexcused instances of tardiness or absence. Excused absences may include those due to illness, inclement weather or other factors, provided proper notification procedures are followed. Unexcused absences are those that do not meet these criteria or lack appropriate communication.

Notification Method for Supervisors

Employees are required to notify their supervisors promptly in the event of any absence or lateness. The specific notification process should be followed by all staff, ensuring supervisors are informed in a timely manner.

Absence Due to Illness or Inclement Weather

Absences resulting from illness or adverse weather conditions must be communicated to supervisors according to company policy. A doctor’s note may be requested for absences due to illness.

Recording Lateness and Absence

Each occurrence of lateness or absence will be recorded by the company. Supervisors are responsible for maintaining accurate records and ensuring that all instances are documented in accordance with established procedures.

Guidelines for Supervisors

Supervisors are expected to monitor employee attendance, maintain records, and address any issues relating to tardiness or absenteeism. They should follow the company’s procedures when handling these matters and apply the policy consistently.

Disciplinary Action

Repeated or excessive tardiness or absenteeism may result in disciplinary action. The company will follow its established disciplinary process, which may include verbal warnings, written warnings, or further consequences depending on the severity and frequency of the occurrences.

Redeeming Past Occurrences

The policy provides a method for employees to redeem past occurrences of lateness or absence. Employees may be given opportunities to demonstrate improved attendance, which can positively impact their record as outlined by company guidelines.

Features of Template

This policy statement is available in MS Word format and can be fully edited to suit your company’s specific needs.

Create an Environmental Health and Safety (EHS) Policy for your organization with this easy-to-use template.

• The Policy sets out a number of actions the organization will take to fulfill its commitment to develop and maintain an EHS strategy.
• The roles and responsibilities of each level of the organization are set out, from upper level management to third party contractors who provide services on company premises.
• This form is available in MS Word format and is fully editable to meet your exact needs.

This Ethics Policy Statement governs how a company will conduct its business and treat its customers, employees, suppliers and members of the community. Topics covered by the Policy include:

• company belief system;
• employment practices;
• employee conduct;
• customer satisfaction;
• employee health and safety;
• community and environmental responsibility;
• use of company information and property;
• avoiding conflicts of interest;
• maintaining integrity of company records, accounts and products;
• marketing practices;
• compliance with laws;
• gifts and payments to third parties;
• reporting violations.

Instituting an Ethics Policy makes it clear to employees and management that the company takes its obligations seriously and expects all workers to do so as well. Download the template and use it to start writing yours!

Use this easy template to help you create a Hearing Conservation Program for your workplace.

• The template contains sections for:
  • Purpose, objectives and scope of the program.
  • Training of employees.
  • Roles of management and officers.
  • Noise exposure measurement process.
  • Audiometric testing.
  • Employee education and training module.
  • Engineering controls, work practices and administrative noise controls.
  • Personal hearing protection devices.
  • Recordkeeping.
  • Program review and evaluation.
• It also contains several forms for recordkeeping and evaluation purposes.
• Also included is a training module, exam and training log.
• Available in MS Word format and fully editable to fit your company's needs.

Is your company prepared for a crisis situation? Ensure that your business will weather a natural or man-made disaster with a Crisis Management and Business Continuity Plan.

• The purpose of the Plan is to:
  • enable your company to respond appropriately and effectively in a crisis situation,
  • recover and reinstate critical business processes within a very short timeframe,
  • assign principal roles and responsibilities,
  • provide management, staff and contractors with remote access to work processes and keep them informed of the situation on an ongoing basis,
  • ensure that communications with clients, business partners, and vendors are maintained.
• The plan is intended to be implemented in response to a situation where the company's employees are denied access to their normal business premises as a result of a fire, flood, explosion or other disaster, or in any situation where the location is effectively rendered inoperable, for example due to a prolonged loss of electrical power.
• The Crisis Management Team will be made up of a number of key persons who will be responsible for ongoing evaluation of the situation, liaising with business allies, providing advice and guidance to staff, retaining control of the business, etc.
• The Business Continuity Team will be responsible for:
  • information systems recovery,
  • administration and communications recovery,
  • human resources recovery,
  • risk management recovery,
  • business unit recovery,
  • activating third party recovery.
• This in-depth template is available in MS Word format and is fully editable.
• This Plan can be used anywhere.

Office managers can prepare a concise Office Policy Manual for their workplace with this ready-made template.

• The template includes sections covering many topics, including:
  • working environment,
  • proper business conduct,
  • how the company deals with problems with an employee's performance of the job,
  • holiday and vacation time,
  • benefits package,
  • harassment,
  • pay scales,
  • incident reporting procedures,
  • on-the-job training and educational assistance.
• Every workplace should have a Policy Manual for its employees and managers to follow. You can download the template immediately after purchase.
• Available in MS Word format and fully customizable.

Ontario employers, prepare an Employee Policy Statement for your business with this comprehensive easy-to-use template.

• The Policy Statement is written in compliance with the provincial Employment Standards Act, Human Rights Code and Charter of Rights of Canada. Policies covered in the Statement include:
  • probation period,
  • employee's covenant as to accuracy of information provided,
  • performance standards,
  • overtime, out-of-pocket expenses,
  • bonuses and benefits,
  • education subsidies,
  • holidays and vacations,
  • sick days, disability and long-term illness,
  • equal opportunity,
  • harassment,
  • criminal conduct,
  • confidentiality and noncompetition.
• Available in MS Word format and fully editable to meet your particular needs.
• Intended to be used only in the Province of Ontario, Canada.

Prepare an Operations Procedures Manual for a marine vessel with this comprehensive 41-page template.

• The template contains sections for a variety of procedures, including:
  
  • working on deck and aloft;
  • chipping and painting;
  • operating a forklift;
  • housekeeping matters;
  • pollution control;
  • safety guide for handling and storage of gas cylinders;
  • workshop guidelines;
  • handling of chemicals;
  • first aid kit requirements;
  • proper clothing and PPE;
  • electrical safety;
  • welding operations;
  • work boat and rescue boat operations;
  • emergency repairs;
  • transit and mooring procedures;
  • fuel transfers;
  • boat-to-boat transfers;
  • crane operations.
• The template document is available in MS Word format.