Products tagged with 'canada shareholder form'

Prepare documents for a special meeting of shareholders with this Shareholder Meeting Forms Package for Canadian corporations.

• The package contains:
  • Notice of Meeting
  • Information Circular prepared by the Board of Directors
  • Appointment of Proxy form
  • Resolutions to be voted on by the shareholders
  • Meeting Minutes template
  • Scrutineer's List.
• All of the templates are contained in one downloadable file in MS Word format.
• Intended to be used only by companies incorporated under a Business Corporations Act in Canada (federal or provincial).

Under Canadian corporations laws, the shareholders of a corporation must elect or appoint the directors. Use this easy template to prepare the required Shareholders Resolution.

• By passing the Resolution, the shareholders appoint the directors for the ensuing year.
• Each director being appointed must consent to act in that capacity. This template also contains a Consent to Act form to be signed by each of the incoming directors.
• You can re-use this downloadable form each year at the annual meeting of shareholders. Buy it, save it as a template, and prepare it for signature.
• This form can be used by federal corporations and by companies incorporated under any provincial Business Corporations Act except Quebec. English language version only.

Subscribe for shares in a Canadian private company with this free Subscription for Shares form.

• The subscriber must complete the form and tender it to the corporation's registered office, along with payment for the shares.
• This form is to be used whenever new shares are issued, whether to an existing shareholder or to a new shareholder.
• The original signed subscription forms must be kept in the corporation's Minute Book with all other shareholder records.
• This free form is in MS Word format and can be easily downloaded, filled in and printed.
• Intended to be used only in Canada.

Appoint a registrar and transfer agent for a Canadian public company with this Shareholders Resolution to Appoint Transfer Agent.

• The shareholders of the corporation authorize the corporation to appoint the registrar and transfer agent pursuant to an underwriting agreement with the corporation.
• The transfer agent will record and deal with all transfers of common shares of the corporation.
• This template form can be used in any province which has a Business Corporations Act.
• The Resolution template is available in MS Word format and is easy to download and use.

Prepare Minutes for a Special Meeting of Shareholders with this Canadian corporate minutes template.

Keep accurate corporate records with this professionally drafted Special Meeting of Shareholders Minutes template for Canadian corporations. This downloadable and fully editable document helps you create a clear written record of the decisions made at a special shareholders' meeting, supporting good corporate governance and helping your corporation maintain complete minute book records.

Whether your corporation is federally incorporated under the Canada Business Corporations Act (CBCA) or incorporated under a provincial or territorial Business Corporations Act, this template provides a practical framework for documenting special shareholder business.

Download instantly after purchase and customize the document in Microsoft Word to suit your corporation's specific circumstances.

What's Included in the Template

This Canadian Special Meeting of Shareholders Minutes template includes sections for:

• Constitution and opening of the meeting.
• Confirmation of quorum.
• Appointment of the chair and secretary of the meeting.
• Details of the special business considered.
• Shareholder resolutions and voting results.
• Adjournment of the meeting.
• Signature blocks for the appropriate officers.

Why Use This Template?

• Designed for Canadian corporations.
• Suitable for federal and most provincial corporate statutes.
• Fully editable Microsoft Word format.
• Easy to customize for your specific corporate needs.
• Affordable alternative to having to prepare routine corporate minutes from scratch. Reuse the template as often as necessary.
• Ideal for maintaining a complete and well-organized corporate minute book.
• Instant download immediately after purchase.

Note: A French translation may be required for use in Quebec and Nova Scotia.

Who Can Use This Template?

This template is appropriate for:

• Federal corporations incorporated under the Canada Business Corporations Act
• Corporations incorporated under a provincial or territorial Business Corporations Act
• Private and public corporations that are required to maintain a corporate minute book

Frequently Asked Questions

What constitutes a special meeting of shareholders?

A special meeting of shareholders in Canada is a meeting called to consider one or more specific matters that cannot wait until the annual meeting or that require shareholder approval outside the ordinary annual business of the corporation.

Examples of matters commonly dealt with at a special meeting include:

• Amending the corporation's articles.
• Approving an amalgamation or merger.
• Authorizing a sale of substantially all of the corporate assets.
• Approving a corporate reorganization.
• Considering other matters requiring shareholder approval under applicable provincial legislation or the corporation's governing documents.

Under the Canada Business Corporations Act, all business conducted at a shareholders' meeting other than the routine annual matters—such as receiving financial statements, electing directors, appointing the auditor, and approving previous minutes—is considered special business.

Who can call a special meeting of shareholders?

In general, the directors of a Canadian corporation may call a special meeting of shareholders at any time that they consider necessary. However, the CBCA also gives shareholders an important right. Under s. 143 of the Canada Business Corporations Act:

(t)he holders of not less than five per cent of the issued shares of a corporation that carry the right to vote at a meeting sought to be held may requisition the directors to call a meeting of shareholders for the purposes stated in the requisition.

If the directors fail to call the meeting within 21 days after receiving a valid requisition, the requisitioning shareholders may, in many cases, call the meeting themselves in accordance with the Act.

NOTE: Provincial Business Corporations Act legislation may have different requirements. For example, the Quebec Business Corporations Act (chapter S-31.1) requires the holders of 10% of the voting shares to sign the requisition.

Learn more about special shareholder meetings:

• Canada Business Corporations Act, Part XII—Shareholders
• "Navigating shareholder activism: The role of shareholder-called meetings" | Lexpert.ca

Are shareholder meeting minutes legally required in Canada?

All business corporations incorporated federally or provincially in Canada are required to maintain records of shareholder meetings as part of their corporate records and minute book documentation.

Properly prepared minutes provide evidence of the decisions taken by the directors and approved by shareholders and are important for legal, tax, banking, financing, and regulatory purposes.

Can I edit the document template?

Yes. The template is supplied in an editable Microsoft Word format so you can modify it to reflect the particulars of your corporate meetings, resolutions, and participants.

Is this template suitable for all provinces?

Yes. The template is intended for use by corporations incorporated federally or under any provincial or territorial Business Corporations Act. As corporate legislation varies slightly between jurisdictions, you should review the document to ensure it meets your corporation's specific requirements. A French-language version may be required for use in Quebec and Nova Scotia.

Maintain Accurate Corporate Records

Well-prepared shareholder meeting minutes demonstrate sound corporate governance, preserve an accurate history of shareholder decisions, and help maintain the legal integrity of your corporation's minute book.

Download this Canadian Special Meeting of Shareholders Minutes template today and create professional corporate records quickly, affordably, and with confidence.

Prepare a special resolution of shareholders to remove the auditor of a corporation with this easy template form for Canadian companies.

• In accordance with the company's bylaws, the shareholders can pass a special resolution to remove the current auditor from office.
• A replacement auditor is appointed to serve until the next annual meeting.
• The resolution must be signed by all of the shareholders, including those who do not hold voting shares.
• If your company is planning to change its auditors you need this downloadable Special Shareholder Resolution form.
• This template can be used in any province or territory of Canada which has a Business Corporations Act in effect.