Incorporation and Company Forms

Establish the Rules of Procedure for meetings of special committees with this downloadable template form.

• Procedures for calling and holding a meeting,
• Method for giving notice of meetings to committee members,
• Participation in meetings by phone or video conference,
• Conduct of voting,
• Method of taking minutes,
• Establishing proof of service of notice.

All of your corporation's committees should have rules of procedure in place. Get your customizable template today by adding the form to your cart and going through our secure checkout.

Record the attendance at an annual shareholders meeting with this free Scrutineer's Report form.

• The secretary of the meeting uses this form to record:
  • the name of each shareholder attending and whether they are present in person or represented by proxy, and
  • the number or percentage of voting shares held by each shareholder.
• The report is critical in order to establish whether quorum has been met before the meeting can proceed, and to determine whether each matter voted upon has received a majority vote.
• This is a free template form available in MS Word format.

Use this free template to prepare a Secretarial Certificate to be signed by the secretary of a business corporation in Canada.

• The corporate secretary can use this form to certify a copy of:
  • minutes of a meeting of the corporation's directors or shareholders,
  • resolutions passed by the Board or by the shareholders,
  • other corporate documentation that are required to be certified.
• This form is a downloadable and fully editable MS Word template.
• Intended to be used only by Canadian corporations.

When a Board member resigns in between annual meetings, a special shareholder meeting is held to appoint a successor. Download this package of forms to prepare for that meeting.

• This package includes the forms required for the shareholders of a Canadian corporation to accept the resignation of a departing director and appoint a successor to fill the resulting vacancy on the board:
  • Notice of Special Shareholders Meeting: The Notice must be sent to each of the corporation's shareholders who are entitled to attend the special meeting, in accordance with the notice requirements set out in the company's bylaws and the applicable provincial laws;
  • Template set of Minutes of Meeting, which can be filled in after the conclusion of the meeting.
• You can use this package of forms for federal corporations as well as Alberta, Saskatchewan, Ontario and any other province or territory that has enacted a Business Corporations Act.
• The documents are provided in MS Word format and can be used as often as required.

The shareholders of a U.S. corporation can approve the company's dissolution using this template Shareholder Resolution.

• Shareholders must consent to dissolve the corporation as a prerequisite for the dissolution.
• This free template Resolution is available in MS Word format.
• Intended for use only by profit corporations formed in the United States.

Prepare a special resolution of shareholders to remove the auditor of a corporation with this easy template form for Canadian companies.

• In accordance with the company's bylaws, the shareholders can pass a special resolution to remove the current auditor from office.
• A replacement auditor is appointed to serve until the next annual meeting.
• The resolution must be signed by all of the shareholders, including those who do not hold voting shares.
• If your company is planning to change its auditors you need this downloadable Special Shareholder Resolution form.
• This template can be used in any province or territory of Canada which has a Business Corporations Act in effect.

Prepare shareholder resolutions to authorize borrowing against a corporation's assets with these template Shareholder Resolutions for U.S. corporations.

• The package contains two resolutions:
  • The first resolution authorizes the company to borrow money against its accounts receivable.
  • The second resolution authorizes the company to borrow against its equipment and inventory.
• Both forms come in one downloadable file. Re-use them as often as your company requires.
• These Shareholder Resolutions authorizing corporate borrowing can be used by any profit corporation incorporated anywhere in the United States.

This package of standard forms contains all of the documents you need to call and hold a special shareholders meeting to elect a new director for a US corporation.

• The package contains:
  • Notice of Special Meeting of Shareholders,
  • Minutes of Meeting to accept the resignation of an outgoing director and elect an incoming director to fill the vacancy created on the Board,
  • Scrutineer's List to track attendance in person and by proxy.
• Once you purchase this package of forms, it's yours to use as often as your company requires. There are no additional license fees or costs.
• Available in MS Word format.
• Intended to be used only by United States corporations.

Under Canadian corporations laws, the shareholders of a corporation must elect or appoint the directors. Use this easy template to prepare the required Shareholders Resolution.

• By passing the Resolution, the shareholders appoint the directors for the ensuing year.
• Each director being appointed must consent to act in that capacity. This template also contains a Consent to Act form to be signed by each of the incoming directors.
• You can re-use this downloadable form each year at the annual meeting of shareholders. Buy it, save it as a template, and prepare it for signature.
• This form can be used by federal corporations and by companies incorporated under any provincial Business Corporations Act except Quebec. English language version only.

Authorize the voluntary dissolution of a Canadian corporation with this downloadable Special Resolution of the Shareholders.

• The shareholders authorize the directors to take all steps necessary to voluntarily dissolve the corporation.
• The directors are instructed to discharge all of the corporation's liabilities and distribute the assets.
• This template can be used by any company incorporated under a Business Corporations Act, whether federally or provincially. This form may not be valid in Quebec.
• You cannot use this form for an involuntary dissolution.
• This is a downloadable MS Word document which can be modified to fit your specific circumstances.