Incorporation and Company Forms

Set the agenda for an annual shareholders meeting of a Canadian corporation with this template form and procedural guide.

• The agenda form covers:
  • the items of business that are required to be dealt with in the meeting (such as the annual election of the directors),
  • a set of guidelines for conducting the meeting, and
  • the procedure for taking a poll if any shareholder requests a poll to be taken.
• This is a reusable and fully editable form in MS Word format.
• Intended for use only for companies incorporated in Canada under a provincial or federal Business Corporations Act.

Prepare a Consent of Non-Voting Shareholder for an Alberta corporation with this free template form.

• This form is to be used at the annual shareholder meeting.
• All of the shareholders, including those without voting privileges, must waive the appointment of an auditor under the provisions of the Alberta Business Corporations Act.
• This is a free reusable template available in MS Word format.

Prepare a Consent to Act as Director or Officer with this template form for Alberta corporations.

• Each person being elected as a director or appointed as an officer must provide the corporation with a signed Consent to Act before taking up their duties.
• This template can be re-used as often as required.
• Download the free Consent to Act as Director or Officer form by clicking the 'Download' button.
• Available in MS Word format.
• Intended for use only by corporations incorporated in the Province of Alberta, Canada.

Every new business corporation incorporated in Alberta must adopt this general by-law (By-law No. 1) to set out how the company's affairs will be conducted.

• The corporate by-laws form part of the company's governing documents, together with the Articles of Incorporation. The provisions of the by-laws comply with the Alberta Business Corporations Act.
• The bylaws govern such things as the holding and conduct of shareholder and director meetings, the composition of the Board of Directors, and the issuance of shares.
• The corporation will indemnify each person who acts as a director and/or officer against any costs, charges or expenses he or she may incur by reason of having been a director or officer of the corporation.
• Available in MS Word format.
• Intended to be used only in the Province of Alberta, Canada.

Establish the rights and privileges for common and preferred share classes of an Alberta corporation with this ready-made Schedule to the Articles of Incorporation.

• This Schedule is for the following classes of shares:
  • Class A and B common voting shares;
  • Class C non-voting dividend bearing shares;
  • Preferred D and E non-voting redeemable retractable dividend bearing shares with rights on dissolution in priority to all other share classes.
• Available in MS Word format.
• Intended to be used in the Province of Alberta, Canada.

Create two classes of common shares for a new Alberta corporation with this Schedule to the Articles of Incorporation.

• The Schedule establishes the rights and privileges attaching to the shares, pursuant to Article 3 of the Articles, as follows:
  • Class A and B common voting dividend-bearing shares,
  • rights on dissolution to rank pari passu (in other words, both classes rank equally).
• The Schedule must be attached to the Articles of Incorporation and submitted to Corporate Registry.
• This document is intended for use solely within the Province of Alberta, under the provincial Business Corporations Act.

Incorporate an Alberta corporation with common and preferred share classes by attaching this Schedule to the Articles of Incorporation.

1. Class A common voting shares;
2. Class B common non-voting shares;
3. dividends on common shares to be declared contemporaneously;
4. Class C preferred non-voting dividend bearing redeemable shares with rights on dissolution in priority to other classes;
5. Class D preferred non-voting shares, with rights on dissolution in priority to the common shares.

Alberta Articles of Incorporation Schedule for Share Classes A and B Common, C and D Preferred, available in MS Word format. Download, edit as necessary, print for filing with Corporate Registry.

Create voting, non-voting and redeemable share classes for an Alberta corporation with this Schedule to the Articles of Incorporation

• The Schedule sets out the rights and restrictions attaching to the following classes of shares:
  • Class A and B voting dividend bearing shares;
  • Class C and D nonvoting dividend bearing shares;
  • Class E nonvoting redeemable retractable dividend bearing shares, with rights on dissolution in priority to other classes;
  • Class F voting redeemable retractable nondividend bearing shares, with rights on dissolution in priority to other classes except Class E shares.
• The Schedule must be attached to the Articles of Incorporation or Amendment and submitted to Corporate Registry in accordance with the Business Corporations Act (Alberta).
• Available in MS Word format.

Prepare the Annual Resolutions of the shareholders and directors of a Canadian business corporation with this package of forms.

• In small privately held corporations, it is common to pass Resolutions instead of holding a formal annual meeting, to deal with all the business that must be covered in the corporation's annual meeting.
• This package is a convenient time-saver for corporate lawyers and paralegals. It contains the following template forms:

1. 1. Resolution of the directors appointing the corporate officers and approving the financial statements.
   2. Resolution of the voting shareholders approving the financials and electing the directors.
   3. Resolution of all of the shareholders appointing auditors or waiving the audit requirement.
   4. Cover letter to be sent by a law firm to its corporate clients, enclosing the forms and giving instructions to the client.

• This package of Canada Annual Resolutions Forms can be used for federal companies and in Alberta, British Columbia, Saskatchewan, Ontario, New Brunswick, Nunavut, Yukon and Northwest Territories. French language translation required for Quebec.

Prepare the documents needed for an annual general meeting of a UK private company with this package of template forms.

• The package contains the following forms:
  • Board of Directors Resolution to call the meeting,
  • Notice of Annual General Meeting,
  • Consent to Short Notice,
  • Limited Proxy to be used by ordinary shareholders who are unable to attend the meeting,
  • Minutes of Annual General Meeting, covering the business which properly comes before an annual meeting.
• The Companies Act 2006 removed any statutory requirement for private companies to hold AGMs, however if your company's Articles have such a requirement then you must still hold the meeting until the Articles are amended.
• Available as a downloadable and fully editable MS Word document.
• Intended to be used only within the United Kingdom.