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Declaration of Mailing Notices for Shareholder Meeting | Canada
Use this downloadable template to prepare a Declaration of Mailing regarding the sending of notices for an upcoming annual meeting of shareholders of a Canadian corporation.
- The Declaration contains the following information:
- the date, time and place on which the shareholder meeting will be held, and
- the date on which the notices were mailed, in accordance with the applicable legislation under which the corporation was incorporated.
- This form is in MS Word format and is fully editable.
- The form can be used for a federal corporation and in any Canadian province which has a Business Corporations Act.
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Directors Resolution Setting Date of Shareholder Meeting | Canada
Set the date of a shareholder meeting for a Canadian corporation with this template Directors Resolution.
- This form can be used by the Board of Directors to fix the date of annual or special meetings of the shareholders.
- The Resolution also authorizes the form and content of the information circular and other documentation which has been prepared for the meeting.
- The Canada Directors Resolution Setting Date of Shareholder Meeting template is provided in MS Word format and is fully editable.
- This Directors Resolution template can be used by any Canadian or provincial corporation which has been incorporated under a Business Corporations Act. The form may not be valid in Quebec.
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Information Circular for Shareholder Meeting | Canada
Put together an Information Circular for a shareholder meeting for a Canadian corporation with this customizable template.
- The circular must be distributed to the shareholders of a corporation prior to a shareholder meeting.
- It sets out details of all the business to be dealt with at the meeting.
- It also describes the procedure for appointing a proxy, for shareholders who are unable to attend in person but still wish to vote.
- The Information Circular gives the shareholders a chance to review and consider the matters to be put before the meeting.
- Available in MS Word format.
- Intended to be used only in Canada.
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Shareholder Meeting Proxy Form | Canada
Prepare an Appointment of Proxy form for a meeting of the shareholders of a Canadian corporation with this easy-to-use template.
- The proxy form should be filled out and returned to the corporate secretary by any shareholder who is unable to personally attend the meeting.
- The person named in the proxy can act on behalf of the shareholder and vote the shares in the manner indicated in the proxy form.
- This form can be used for annual general meetings and special meetings of the shareholders.
- This template form is available in MS Word format.
- The Appointment of Proxy form can be used in most Canadian provinces and territories.
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Annual Corporate Resolutions | Canada
Prepare the Annual Resolutions of the shareholders and directors of a Canadian business corporation with this package of forms.
- In small privately held corporations, it is common to pass Resolutions instead of holding a formal annual meeting, to deal with all the business that must be covered in the corporation's annual meeting.
- This package is a convenient time-saver for corporate lawyers and paralegals. It contains the following template forms:
- Resolution of the directors appointing the corporate officers and approving the financial statements.
- Resolution of the voting shareholders approving the financials and electing the directors.
- Resolution of all of the shareholders appointing auditors or waiving the audit requirement.
- Cover letter to be sent by a law firm to its corporate clients, enclosing the forms and giving instructions to the client.
- This package of Canada Annual Resolutions Forms can be used for federal companies and in Alberta, British Columbia, Saskatchewan, Ontario, New Brunswick, Nunavut, Yukon and Northwest Territories. French language translation required for Quebec.
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Minutes of Annual Shareholders Meeting | Canada
Prepare the Minutes for an annual shareholders meeting of a Canadian business corporation with this downloadable template.
- The template covers all the matters which would be put before the meeting as resolutions, and which the shareholders would vote on, such as approving the financial statements and electing the directors for the coming year.
- With this form, it's easy to fill in the blanks where indicated and prepare the final version of the minutes for distribution to the shareholders.
- Writing up the Minutes of your company's annual shareholders meeting doesn't have to be tedious. Download the template and see how easy it can be.
- Intended to be used only by companies incorporated in Canada under a provincial or federal Business Corporations Act.
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Bylaws of Business Corporation | Canada
Download this template Bylaw Number One (General Bylaw) for a Canadian corporation.
- A corporation's bylaws set out how the business of the corporation will be conducted.
- These bylaws set out:
- how shareholder meetings are to be called and held, and the procedure for voting,
- procedures for calling, holding and voting at meetings of the board of directors,
- how officers will be appointed and what the duties of each officer are,
- indemnity of directors and officers by the corporation with respect to actions taken by them in discharging their duties,
- how notices and other corporate documents are to be signed.
- This Bylaw template can be used for Canadian companies incorporated under a Business Corporations Act, whether incorporated federally or provincially. This form is not valid in Quebec.
- Available in MS Word format.
- Intended to be used only in Canada.
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Corporate Borrowing Bylaw | Canada
Establish the borrowing powers of the directors of a Canadian business corporation with this downloadable Corporate Borrowing Bylaw form.
- In accordance with the requirements of the Business Corporations Act, the borrowing bylaw sets out the powers of the directors to:
- borrow money,
- create debt obligations,
- grant security to lenders on behalf of the corporation, and
- delegate those powers to committees or officers.
- The Corporate Borrowing Bylaw can be used for federal corporations and in the provinces and territories of Alberta, BC, Saskatchewan, Ontario, New Brunswick, Nunavut, Yukon and NWT.
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Directors Resolution to Designate Bank | Canada
Designate a financial institution to act as bankers for a Canadian corporation with this template Directors Resolution.
- Before the corporation sets up its bank accounts, the choice of a bank must be approved by the directors.
- The bank also requires all the proper corporate approvals to be given.
- This form can be downloaded and used by any business corporation in Canada, whether incorporated federally or in one of the provinces with a Business Corporations Act.
- Get your copy of the Directors Resolution to Designate Bank by adding the template to your shopping cart, then checkout using our secure transaction system. You can then download the form.
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